WHAT DOES IT TAKE TO GET ON THE PAYROLL? (TOP)

Full-Time Employees

All full-time employees must submit, in person, to the Department of Human Resources, South Hall, Room 106, the following:

1.Resume or completed application form.

2. Completed "Personal History Questionnaire."

3. Conviction Form

4. Form W-4: "Employee's Withholding Allowance Certificate" for Federal income tax  purposes. 

5. IT-2104: "New York State - City of New York - City of Yonkers Employee's Withholding Allowance Certificate" for State and City income tax purposes.

6. Form I-9: Employment Eligibility Verification."  This form is needed to comply with the Immigration Reform and Control Act of 1986.  The "appointee" must present documentation to verify identity and eligibility for employment.

7. Fingerprint Card.

8.Qualification documents, if any, for the position. 

9. Employment Reference Request Forms.

 FEES (only U.S. Postal Travelers Express, or American Express money  orders are accepted)

Processing fees are required for all civil service positions.  The amount of the fee is based upon the annual salary.  The Department of Human Resources will advise you regarding the fee payment.   

Fingerprint Processing fees are required for all appointed full-time positions. 

Part-Time Employees

College Assistants/Tutors must submit, in person, to the Human Resources Department, South Hall, Room 106, the following:

1.A completed "Employment Application" and a Bronx Community College Personnel Action Form- (CA form), Part-Time Non-Instructional Personnel"  The latter form must be typed, and signed by the Chairperson and VP of Division.

2. A Form W-4: "Employee's Withholding Allowance Certificate" for Federal income tax  purposes. 

3. An IT-2104: "New York State - City of New York - City of Yonkers Employee's Withholding Allowance Certificate" for State and City income tax purposes.

4. A Form I-9: Employment Eligibility Verification."  This form is needed to comply with the Immigration Reform and Control Act of 1986.  The "appointee" must present documentation to verify identity and eligibility for employment.

5. A Fingerprint Card.  Full-time CUNY students may be excused from the fingerprinting and have the fee waived by the Director of Human Resources provided the "appointee" presents a CUNY Student ID Card with a valid sticker and a Bursar's receipt indicating 12 or more credits for the current semester.

6.College Assistants appointed as Tutors must submit proof of degree or college credits completed to justify their pay rate.

 FEES (only U.S. Postal, Travelers Express, or American Express money orders are accepted)

• Processing fees are required for College Assistants/Tutors who are appointed for more than 240 hours  of work for the "appointment year" beginning July 1 and ending June 30 as follows:
  
  Appointee's Hourly Rate                     Processing Fee
  
  From $8.47 to $15.07                          $10.00
  
  From $15.08 and over                         $15.00
   
• Fingerprint Processing fees are required from all appointed College Assistants/Tutors; however, full-time   CUNY students may be excused from the fingerprinting and have the fee waived by the Director of Human Resources provided the "appointee" presents a CUNY Student ID Card with a valid sticker and a Bursar's receipt indicating 12 or more credits for the current semester.

Bronx Community College payroll checks are processed by the City.  It is a computerized payroll process and requires that the College submit certain data  two weeks prior to pay date on a timely schedule.  It is imperative that the College adheres to the scheduled cut-off dates and deadline dates.  The Department of Audit & Control audits the data for budget availability, correctness of title and salary, appropriate appointment dates, and correctness of computation.  If the information is correct, a check is then issued.

MISSING THE CUT-OFF DATES RESULTS IN A DELAY OF FOUR WEEKS BEFORE A CHECK IS ISSUED.

DISTRIBUTION OF CHECKS (TOP)

Bronx Community College employees are paid bi-weekly on Thursdays after 3:30pm. Paychecks are distributed at the Bursar's Office in Colston Hall.  During  Registration periods, or other scheduled College related operations, the payroll may be distributed as of Friday morning from 9:30am until 1:00pm.  Consult the  Bursar’s schedule of operations.

Employees with at least six weeks of service may participate in the Direct Deposit Program which electronically deposits your paycheck into your bank or credit union checking or savings account.  Enrollment forms are available in the Department of Human Resources, South Hall, Room 106, or in the Payroll Office Colston Hall room 820.  The College may exclude individuals from participation in the program for reasonable cause.  Employees with very low leave accrual balances or who have frequent unauthorized absences may be excluded from the program.  The College may also cancel an employee's participation in direct deposit if he/she develops attendance problems.

*In order to pick up your paycheck, you must present a current, validated City College faculty/staff photo identification card. 

*You can compute your biweekly salary by multiplying your annual salary by .038356 during a regular year (365 days) or by .038251 during a leap year.

Example:  14 days

365 days per year  = .038356 X $20,000 annual salary =  $767.12 (BIWEEKLY Gross)

*To calculate one day's salary, simply take 1/10 of the gross.

Example:  1/10 X 767.12 =  $76.71

*A new employee entitled to pay for twelve (12) work days at $20,000 annum would be paid:

1 biweekly (10 days)  =  $767.12

2 days at $76.71       =  $153.42

Gross Check             =  $920.54

 PAYCHECK DEDUCTIONS (TOP)

The deductions from the gross salary are for withholding taxes (federal, state, city), pension, health insurance, union dues, and other miscellaneous items.  The amount of the deductions will vary according to the number of dependents claimed, pension plan and health insurance plan selected.

Income Taxes

*A W-4 form and IT-2104 form for declaring dependents is included in the orientation materials you receive from the Department of Human Resources.  Federal, state and city income tax withholdings are based upon the number of dependents you claim and your marital status. 

*If you wish to change the number of dependents, a revised W-4 or IT-2104 form may be filed with the Payroll Office, Colston Hall, Room 820.

* W-2’s are mailed by the City to the address supplied by the employee to the HR dept. If you changed your address in the previous year, fill out a "Change of Information" form available in the Department of Human Resources to update your mailing address.   

Social Security

*For all employees subject to Social Security, deductions are made in accordance with the percentage authorized by law until the maximum social security deduction for the year has been reached, at which time deductions stop until the following January 1st.  Employers are now required to report separately the amount withheld for "regular" social security (currently 6.2% of gross)  and the amount that goes to fund the Medicare portion of social security (1.45% of gross).

Health Insurance

*Deductions are based on the choice of health plan, options and whether you have chosen individual or family coverage.  Unless you elect otherwise, deductions are taken on a pre-tax dollar basis.  Health codes and, if applicable, deduction amounts, will appear in the block marked "Before Tax Deductions" on the State pay stub.  On City pay stubs, the amount deducted is listed under "Descriptions".  Any employee who is enrolled in a health plan and finds that there is no health code on their pay stub should contact the Benefits Officer immediately in order to ensure continued coverage.

New York City Employees Retirement System (ERS)

*Deductions vary according to age and choice of plan.  The retirement plan is optional for provisional employees.  For those employees joining the system on or after 7/1/76 (Tier III/IV) and before 6/28/95, there is an employee contribution of 3% of gross salary (on a pre-tax dollar basis); this will appear on the State payroll under codes 694 and/or 695.  Employees in Tiers I and II, who joined the system prior to 7/1/76, will find that the deductions vary according to age and choice of retirement plan.

Agency Shop Fee/ Union Dues

*Pursuant to State legislation, and agreements entered into between the City and various labor unions, employees who are not union members, but are in titles covered by contract agreements are subject to the deduction of agency shop fees (dues) from their paychecks.

U.S. Savings Bonds

*You may participate in a regular savings program through the purchase of U.S. Savings Bonds.   Through payroll deductions, the amount you specify will be deducted from your paycheck. Arrangements should be made with the Benefits Officer in the Department of Human Resources.

Municipal Credit Union

*Staff members are eligible to join the Municipal Credit Union, and when applicable may see deductions for savings account deposits, loan payments or other credit union business such as Christmas and Vacation Clubs.  You may obtain an application from the Benefits Officer, South Hall, Room 106.

DC 37 Voluntary Insurance Programs

*Staff members who enrolled in the DC 37 life insurance and/or disability plans will see their premium payment listed on their paycheck stub.

Tax-Deferred Annuity

*Staff members enrolled in the citistreet(formerly Copeland) tax-sheltered annuity will have their pre-tax dollar contribution itemized on the State paycheck stub.

TUITION WAIVERS (TOP)

All full-time employees are exempted from the payment of tuition (except for student fees) for authorized courses offered at Bronx Community College or at any other college within CUNY, when the following conditions are met:

*Classified White and Blue Collar, and Skilled Trades:  must be employed full-time and have worked at least one (1) year prior to the first day of class.  The tuition waiver is valid for  undergraduate courses including those courses offered during the summer session.

*Gittleson Titles:  must be employed full-time and have worked at least six (6) months prior to the first day of class.  The tuition waiver is valid for undergraduate and graduate courses during the spring and fall.  During summer session, undergraduate courses are covered by the tuition waiver.

*Classes may not be taken during the employee's normal working hours.  

*Lunch-hour classes require advanced approval from your supervisor and the Department of Human Resources.  The lunch hour period is between 12:00noon and 2:00 pm

*Tuition waivers may not be used for Continuing Education or other adult education courses and do not include the payment of non-instructional fees.

CUNY JOB POSTINGS (TOP)

Personnel Vacancy Notices for jobs in all units of the City University of New York are posted on the bulletin board in the Department of Human Resources, South Hall Room 106. Job notices are also available at the Bronx Community College Web site: www.bcc.cuny.edu and on the CUNY Web site: www.cuny.edu.

EMERGENCY CLOSING (TOP)

The University/College is open unless a specific announcement is made to the contrary. 

If weather conditions or other emergencies (e.g. major public transportation problems, utility or power disruption, campus disturbance, health emergency, or damage to facilities, etc.) arises that causes the school to be closed, notifications are broadcast on the following radio stations:

Physical Plant Services and Public Safety and Security staff members who are designated "essential staff," and are notified of this designation, are required to report to work in these situations since they are considered emergency employees.  Their attendance is essential during emergency situations.  Those employees who do not report for work will have deductions made from either their salary or leave balances.

If only a portion of the campus is closed, all employees should report to work and they will be assigned to perform their duties in facilities and offices that are open at the college.  Your department head will inform you beforehand where to report if such a situation occurs.