The President and the VPs of Administration & Finance, Academic & Student Success and the Division of Strategic Initiatives have each designated several members to review and approve messages, pertaining to their division, before being broadcasted.
Office of the President
President Thomas A. Isekenegbe
Office of Academic & Student Success
Provost & SVP Claudia Schrader
Dean Luis Montenegro
Dean Bernard Gantt
Office of Administration & Finance
VP Kay Ellis
AVP David Taylor
Loïc Audusseau IT Alerts
Division for Strategic Initiatives
VP Eddy Bayardelle
Email Broadcast Protocol
The BCC broadcast system allows us to communicate with our faculty, staff and students. This policy applies only to college-wide communication. All broadcasts are sent by the Office of Information Technology, once broadcast requests are approved by the President, Vice President or designated division approvers. Approval indicates that the exact text as requested are approved, without expectation that the content will be edited as IT is not responsible for proofreading or editing content. The email broadcast system used is intended for text-only broadcasts.
All broadcasts must be approved by a designated broadcast approver.
Broadcasts announcing college events must be sent to IT at least five business days in advance of the event.
Broadcasts must be sent to the IT team, five business days in advance.
Broadcast are sent at 30-minute intervals.
Broadcasts are not sent to non-BCC email accounts such as AOL, MSN, Gmail, Yahoo, etc.
Target audience must be specified. Example:
faculty and staff, students, only faculty, only staff, only students or all members of the college community
All broadcasts must contain a signature (except in the case of a memo). Example:
Requestor's Name, Title
Attachments such as flyers and posters must be approved by the Office of Communications & Marketing.
Total maximum size for attachment(s) per broadcast message is 500kb or less.
IT does not send out repeat broadcasts. College events are listed on the college calendar.
Except in emergent situations, broadcasts are sent Monday through Friday between the hours of 9am and 5pm.
Email Broadcast Procedure
Using the BCC email server, there are (4) distribution lists. We do not send broadcasts to non-BCC email accounts such as AOL, MSN, Gmail, Yahoo, etc.
list of BCC faculty
list of BCC staff
list of the BCC Executive Cabinet
list of BCC students
The above lists (AllFaculty, AllStaff, AllCabinet, BCC_All) combined
BCC students use MS Office 365 as their email system. Broadcasts are sent only to their BCC email accounts.
Requestor sends the broadcast request to a designated approver in their own Division. Example, requestors from the Academic Departments must send their broadcast requests to one of the designated approvers in Academic Affairs. The division approver reviews the broadcast message and makes any necessary changes or corrections. Information Technology is not responsible for proofreading or editing the content of broadcasts. The Division approver will forward the broadcast message to firstname.lastname@example.org.
Text Only – the email system used for broadcasting does not allow for graphics to be embedded in the body of the message. Therefore, any announcements containing images should be setup as a flyer, which can be attached to the broadcast (flyers must be approved by the Office of Communications & Marketing). Total maximum size for attachment(s) per broadcast message is 500kb or less. The content must be presented in a clear and organized manner. Requestors should refrain from using multiple text colors or highlighting of text. The content should be checked for spelling and/ or grammatical errors. Functioning of hyperlinks must be verified. Example of the format for a broadcast.
For attachments larger than 500kb, a link will be provided at the bottom of the email broadcast directing the recipients to the file.
Broadcasts are sent out by IT in as timely a manner as possible; i.e., as network traffic will allow. IT is limited to sending broadcasts at 30-minute intervals.
Students, you may select from the categories below or enter your search terms or questions in the box below.
The Student Quick Reference Guide
is available for download.