All refunds are subject to the policies of the City University of New York.
Tuition will be refunded 100% for those courses which are canceled by the college.
In accordance with City University of New York (CUNY) policy, no refund will be processed until after all enrollment and change of program activities are completed.
Students who pay their tuition bill and then officially drop their classes during the first three weeks of school will have their refund or liability calculated according to the tuition refund schedule below:
|Refund Schedule for Fall and Spring Semesters||Tuition Refund||Tuition Obligations|
|Drop course(s) before 1 Official Day of the Semester||100%||-0-|
|Drop course(s) within 7 calendar days of opening date||75%||25%|
|Drop course(s) between 8 & 14 calendar days of opening date||50%||50%|
|Drop course(s) between 15 & 21 calendar days of opening date||25%||75%|
|Drop course(s) beyond 21 calendar days after opening date||None||100%|
For summer and winter session(s), the refund period is the first 20% of the total days (including Saturday, Sunday & Holidays) in the session. The refund period is divided into two equal segments corresponding to a 50% and 25% refund period. BCC has multiple summer sessions. Please check with the Office of the Bursar for the refund dates related to each term/session.
Refunds for credit card online payments (via the Nelnet payment plans) will be processed on the credit card that was used to pay the tuition. There is no refund of the credit card convenience fees. Failure to attend class, either by merely giving notice to the instructor or stop attending, is not considered officially dropping classes.
Refunds are mailed from the University’s Central Office directly to student’s home address that is on file with the college or students that have signed up for direct deposit to their bank account. No cash refunds are given at the Bursar’s Office.
Special military refund regulations apply to students who enlist or are called to serve in the military service of the United States of America:
- Any refund request for U.S. Military, Peace Corps or VISTA service must be documented in order to process it.
- In the case of the U.S. Military, a copy of induction or military orders is required. In order to obtain a grade, a student must have attended class regularly for approximately 13 weeks (5 weeks for Summer Session) or 85% of the term’s work through acceleration may be given full credit for each course in which he or she has a grade of C or better.
- The student must follow their college’s policy on incompletes, and sign an incomplete contract with the instructor. The normal regulations apply, and grades will be recorded as failures if courses are not completed.
- Faculty makes the decision regarding eligibility for a grade.
- No refund will be made to a student who has been assigned an earned grade, regardless of whether the grade is passing or failing.
In instances where students enlist in the U.S. Military, the Peace Corps, or VISTA and do not attend class for a sufficient time to qualify for a grade but continue to attend class within 2 weeks of induction, a refund of tuition and all other fees except application fees will be made in accordance with the following:
- 100% refund for students who withdrawal before the beginning of the 5th calendar week (3rd calendar week for Summer Session) after the scheduled opening date of the session.
- 50% refund for students who withdraw after the beginning of the 5th calendar week (3rd calendar week for Summer Session/Winter Session) after the scheduled opening date of the session.
Refund for Permit Students
Bronx Community College students, on permit to other colleges, who have classes cancelled or are otherwise not able to complete registration, must obtain a written statement from the Registrar’s Office at the permit college stating what course they are registered for or not registered for at that college. Upon obtaining this information, submit* the written statement and all registration receipts to Bronx Community College Office of the Registrar so your records will be updated which will initiate the process for a refund if eligible.
* Please contact the Registrar’s Office regarding how to submit your documents securely.
Federal Financial Aid Refund & Return Policy for Attendance, Withdrawal and Credit Load
If you are offered aid for the full academic year (Fall and Spring semesters) and you will not be enrolling until the Spring term, you must notify the Financial Aid Office at your college as soon as possible. Certain scholarships may be lost if your term of entry into CUNY is not updated in the Admissions Office.
Enrolling For Less Than Full-Time
In computing your aid package, we have assumed that you are enrolling on a full-time basis (12 credits or more). If you will be enrolling for less than fulltime, your aid may be recalculated to reflect your reduced costs, and enrollment status. Your Pell Grant is based on your enrollment status at the time the award becomes payable. Other than Pell Grants which can be paid to undergraduate students enrolling for as little as one credit, students enrolling for less than six credits are not eligible for financial aid. Credits for which a student enrolls in an audit capacity do not count for financial aid purposes. 6
Reducing Credit Load
If you enroll for a full-time credit load (12 credits or more) but drop credits, your aid for the current or subsequent semesters may be effected. If you are employed in a work-study position you must terminate work-study employment if you reduce your credit load below half-time (six credits). You must be enrolled at least half-time at the time your loan is disbursed. Students who have received loans and drop to less than half-time (6 credits) or leaves school will begin their six month grace period and required to complete exit counseling.
Students who withdraw from classes may be required to return all or part of the federal financial aid disbursed to them. The amount that must be returned is calculated based on the aid that the student could have received had they stayed enrolled and the date of withdrawal. In most cases, the funds are returned by the Bursar who then bills the student for the amount returned on their behalf. In the case where the Bursar has returned the funds, a hold is placed on the students records until the student repays the college. These “return of funds” regulations apply only if you withdraw before completing at least 60 percent of the term. However, even if you complete 60 percent of the term, you will still be subject to repaying any loans received according to the terms of the promissory note. If you leave school during the semester without officially withdrawing, we will attempt to verify your last day of class attendance. We will then determine how much aid is to be repaid based on the documentation we receive from your instructor(s).
Address & Email Changes
We may send correspondence to your mailing address and we may contact you at the email address you entered on your FAFSA. It is your responsibility to keep both addresses updated with your college.