Course or Program Withdrawal
If a department has not offered a course in recent semesters, the department may wish to consider omitting the course description from the college catalog. However, if the course is required in any degree program, including degree programs that are not housed in the department offering the course, the department offering the course should consult appropriately with the other department(s) before discontinuing it and omitting it from the catalog. If a curriculum revision is needed to replace the course, this should take place as a priority before the course is discontinued and deleted from the catalog. The department housing the course should contact the department housing the degree program so that it can initiate the process for a curriculum revision of the program which reflects what course will replace the deleted course in the program.
A course that is not published in the catalog, may be reinstated by the department for publication in a future catalog and for scheduling.
If a department decides that it will never offer the course again, it may wish to consider withdrawing it officially. This action would mean that the course could not be offered again, nor listed in the catalog, unless it were approved anew through the College governance process, and by CUNY with publication in the Chancellor's Report.
To officially withdraw a course, the department housing the course should determine first that any degree program requiring the course has been revised through college governance and publication in the Chancellor's Report.
A department proposing to have a course officially withdrawn, should email the following documents to the Chairperson of the Curriculum Committee:
- Chancellor's University Report, Section AVI: Courses Withdrawn. Sample / Template
- Written explanation for why the course is being withdrawn. If the course is required in a degree program, identify the course substitution that has been approved officially.
Approval for course withdrawal is not required in the Curriculum Committee or Senate. Course withdrawal information is presented to the Committee and the Senate as an advisory item. Publication in the Chancellor's Report is required.
If enrollment in a program is weak, the department housing it may consider removing it from the Catalog. However, the department should undertake careful planning and advising for students still enrolled in it to guarantee that they complete their degree requirements for timely graduation from the program.
Alternatively, the department may wish to consider revising the program to better address current employment opportunities or student academic interests.
To have a program officially withdrawn results in the New York State Education Department withdrawing its registration and removing it from the Inventory of Registered Programs. This means that no students will be able to graduate from the program, and the program can no longer be offered or advertised to new students. The only way it can ever be offered or marketed again is if the department initiates a new program approval process for it, starting with a Letter of Intent.
To submit a request for official withdrawal of a program, the department should email the email the following documents to the Chairperson of Curriculum Committee:
- Chancellor's University Report, Section AI. Discontinuation of a Program See sample / template
- Written explanation for why the program is being withdrawn. This should include either
- Evidence demonstrating that there are no longer any students enrolled in the program, and that students previously enrolled have either graduated or transferred into another program without loss of credits; or
- The number of students still enrolled in the program and the plan for their completion of the program before the effective date of the program's deregistration.
Program withdrawal is presented to the Curriculum Committee and the Senate as an advisory item. Publication is required in the Chancellor's Report.