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To the College Community:

Introduction:  At the time the protocol below was being developed by the Infectious Disease Committee of the University Risk Management Council, its focus was on infectious diseases spread through casual contact such as measles, mumps, chicken pox, rubella, and tuberculosis.  (Please note that it does not apply to sexually-transmitted diseases.)  However, even though the protocol was not written with H1N1 in mind, it is certainly a valuable tool for minimizing its spread, along with practicing proper hygiene, especially hand-washing, covering coughs and sneezes, and staying home when ill.  In all cases, the following protocol emphasizes the importance of maintaining the confidentiality of health information.

Protocol on Infectious Disease Notification

From time to time, CUNY students or employees may contract an infectious disease that can be spread through casual contact.  In such circumstances, which could impact the health and safety of the CUNY community, students and employees should follow this protocol.    If a student or an employee is in doubt whether an infectious disease is covered, he/she should contact the campus Health Services office. 

When students contract an infectious disease that can be spread through casual contact, they should immediately report it to the campus Health Services Director.  If the campus Health Services Director is unavailable, they should report it to the campus Chief Student Affairs Administrator.  If the Student Affairs office is closed, they should report it to the campus Public Safety office.  When employees contract an infectious disease that can be spread through casual contact, they should immediately report it to the Director of Human Resources, who is responsible for reporting it to the campus Health Services Director.  If the Human Resources office is closed, they should report it to the campus Public Safety office.  Employees should also inform their supervisor or department chair.

Please note the following information for Bronx Community College:

Reporting should include as much information as possible, including:

  • names of the individuals involved
  • all available contact information for the individuals involved:
    • phone numbers (e.g., cell, home, office)
    • e-mail address(es)
    • emergency contact information

  • student information (if applicable):
    • classes
    • clubs
    • residence hall room numbers
    • friends and/or faculty members and their respective contact information

  • the date and time of the following:
    • diagnosis and/or symptoms
    • treatment
    • campus notification

Members of the University community who become aware of a student or an employee who has contracted an infectious disease that can be spread through casual contact are also encouraged to contact the campus Health Services Director or the Director of Human Resources, as appropriate, with that information.
The campus Health Services Director is responsible for notifying the NYC Department of Health (as required), other appropriate campus officials, and the University Director of Environmental, Health, Safety, and Risk Management.  If the Health Services Director is unavailable, the Chief Student Affairs Administrator is responsible for cases involving students.

Confidentiality of personal information, including medical information and the name of the individual, must be respected to the fullest extent possible.  Such information shall be disclosed only on a need-to-know basis.

If contact tracking is required, the campus Health Services Director is responsible for coordinating with NYC Department of Health, the campus Registrar and the Chief Student Affairs Administrator, for students, or the Director of Human Resources, for employees. Once contact tracking is complete, or if contact tracking is not required, the campus Health Services Director must document the tracking or the decision not to track.

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