CUNYfirst Faculty & Staff Guide to Vaccination – Spring 2022 | Fall 2021 Reopening Attestation Plan – Update | Visitor Policy Fall 2021 | Fall 2021 Reopening Guidelines – Update | Reopening Guidelines – October Update
For Fall 2021 CUNY will have a mixed population of students, staff and faculty that are fully vaccinated and not fully vaccinated. This situation requires decision making to protect the people who are not fully vaccinated. The CDC guidance identifies four factors that inform the optimal implementation of layered prevention strategies.
1. The level of community transmission of COVID-19
2. COVID-19 vaccination coverage, including among students, faculty, and staff
3. Implementation of a robust, frequent SARS-CoV-2 screening testing program with high participation from the unvaccinated campus population
4. Any local COVID-19 outbreaks or increasing trends CUNY continues to consider all of these factors to inform and update, when needed, the university’s approach to the following layered implementation strategies.
Recommended Prevention Strategies that Reduce Spread
CDC recommends the removal of some constraints for vaccinated individuals and continues to recommend constraints for unvaccinated individuals. Students who plan to return to campus in the fall will be required to be vaccinated. Student participation in on-campus activities will require proof of vaccination. For unvaccinated staff and faculty, the CDC recommends a mix of the following prevention strategies to reduce spread and protect unvaccinated populations on campuses. Based on the factors above, CUNY will be vigilant in monitoring the changing nature of the pandemic and will adjust the implementation of these prevention strategies as needed.
Offering and promoting vaccination
CUNY has and will continue to strongly promote the vaccine. Campuses will continue to promote the University’s #VaxUpCUNY campaign, a multifaceted, multimedia campaign to encourage CUNY students, alumni, faculty and staff to get their COVID-19 vaccination. The campaign is a critical strategy for easing anxiety for those that may be hesitant to vaccinations.
Due to the current rate of the coronavirus transmission, we have enacted a new temporary mask mandate as of August 16. This mandate is subject to modification based on changing vaccination statistics and coronavirus transmission rates. For the time being, everyone, regardless of vaccination status, must:
- Wear a face mask inside all CUNY campuses and office buildings. This includes while taking classes, working in a non-enclosed space such as a library cubicle or other open seating, regardless of physical distance from others.
- Wear a mask outdoors on campus when unable to maintain physical distance from others (for example, while attending a CUNY gathering or sporting event)
The only exceptions to wearing a mask inside are:
- If a fully vaccinated person is alone in an enclosed space such as an office, conference room, or dorm room.
- In a classroom, if a vaccinated professor is teaching a class and is able to keep social distance from everyone else in the class, he or she may choose not to wear a mask. Note that this exception applies only to faculty; students are still required to wear masks during classes
- Briefly while eating or drinking, provided social distancing is maintained.
These exceptions do not apply to anyone who is not yet fully vaccinated. Those individuals must wear masks indoors and outdoors at all times while on campus, including in enclosed spaces, except when eating (in which case they must maintain strict social distancing from other individuals).
- Acceptable face coverings for COVID-19 prevention include but are not limited to cloth-based face coverings (e.g. homemade sewn, quick cut, bandana), surgical masks, N95 respirators, and face shields that cover both the mouth and nose
- However, cloth, disposable, or other homemade face coverings are not acceptable for workplace activities that typically require a higher degree of personal protective equipment (PPE) due to the nature of the work. For those activities, N95 respirators or other PPE used under existing industry standards must continue to be used, as is defined in accordance with OSHA guidelines
- This provision should not be construed to require physical distancing among roommates or require face coverings to be worn while inside an individual’s residence. For the purposes of this guidance, students who share the same residence (i.e., dormitory room) should be considered members of the same household.
- Campuses must have an adequate supply of face coverings, masks and other required PPE on hand should an employee need a replacement.
- Campuses must allow individuals to use their own acceptable face coverings but cannot require employees to supply their own face covering. Further, this guidance shall not prevent employees from wearing their personally owned protective coverings as long as they abide by the minimum standards of protection for the specific activity. The campus may require employees to wear more protective PPE due to the nature of their work. Employers must comply with all applicable OSHA standards.
- Campuses must train employees on how to adequately put on, take off, clean (as applicable), and discard PPE, including but not limited to, appropriate face coverings. Such training should be extended to contractors if campus will be supplying the contractors with PPE. See CDC guidance for information. CDC videos such as the following can be used for such training purposes: Instructions on donning appropriate PPE
- The NYC Department of Health has issued updated guidance on face coverings which recommend that people over the age of two-years-old wear snug fitting masks with two or three layers of material to better prevent unfiltered air from passing through; or wear two masks, with a cloth face covering over a disposable. The guidance also suggests higher grade masks, like KN95s, for people at greater risk.
Physical distancing means keeping space of at least 6 feet (about 2 arm lengths) between people who are not from your household in both indoor and outdoor spaces.
Because students are expected to be vaccinated in the Fall 2021semester (except for those granted medical or religious exemptions), physical distancing will not be a required safety measure for classroom and educational settings. People who are not fully vaccinated should continue to practice physical distancing of six feet.
Per NYS guidelines, in situations or settings of more than 5,000 participants with guests of unknown, or mixed vaccination status, the state’s COVID-19 restrictions remain in effect. CUNY campuses can choose whether to keep physical distancing measures in place or operate separate areas for vaccinated and unvaccinated individuals. In other campus events with less than 5,000 participants but still with a significant number of guests of unknown or mixed vaccination status, the campus can decide whether to require social distancing, or other protocols, for vaccinated individuals. In such circumstances, however, as per above, a mask must be worn outdoors on campus when unable to maintain physical distance from others.
Hand Hygiene and Respiratory Etiquette
CUNY will continue to facilitate health-promoting behaviors such as hand washing and respiratory hygiene/cough etiquette to reduce the spread of infectious illnesses including COVID-19. Provide frequent reminders of proper hand hygiene (verbally, posters, videos) with hand sanitizer widely available in common areas and rooms. Campuses must maintain hand hygiene stations around the institution, as follows:
- For handwashing: soap, running warm water, disposable paper towels, and a lined garbage can.
- For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where handwashing facilities may not be available or practical.
- Make hand sanitizer available throughout common areas. They should be placed in convenient locations, such as at building entrances, and exits. Touch-free hand sanitizer dispensers should be installed where possible.
- Campuses should remind individuals that alcohol-based hand sanitizers can be flammable and may not be suitable for certain areas of a campus.
- Campuses should place signage near hand sanitizer stations indicating that visibly soiled hands should be washed with soap and water; hand sanitizer is not effective on visibly soiled hands.
- Campuses will recommend and reinforce handwashing with soap and water for at least 20 seconds.
- Campuses will place receptacles around the institution for disposal of soiled items, including paper towels and PPE.
- Campuses should provide disposable wipes to staff and faculty so that commonly used surfaces (e.g., keyboards, desks, remote controls) can be wiped down before and after use.
Housing and Communal Spaces
Given that vaccines will be mandatory for students living in campus housing, housing and dorms will resume normal operations with 100% of occupants fully vaccinated. Unvaccinated students may not live in campus housing.
CUNY will continue to aid in the identification of exposures, and notify close contacts, as appropriate, of exposure as soon as possible after being notified that someone in the campus has tested positive or been diagnosed with COVID-19.
Guidelines for contact tracing apply:
- If a worker or visitor was in close or proximate contact with others at a location and tests positive for COVID, immediately notify and cooperate with New York State and City health departments with contact tracing efforts, including notification of potential contacts, such as workers, visitors and/or customers (if known) who had close or proximate contact with the individual, while maintaining confidentiality as required.
- In the case of an individual testing positive, campuses must develop plans with local health departments to trace all contacts of the individual in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program. Confidentiality must be maintained as required by federal and state law and regulations. Campuses must cooperate with state and local health department contact tracing, isolation, and quarantine efforts.
- Campuses should partner with local health departments to train staff and students to undertake contact tracing efforts for on-campus populations.
- State and Local health departments will implement monitoring and movement restrictions of infected or exposed persons.
- Campuses must ensure that reporting plans are in place for individuals who are alerted that they have come into close or proximate contact with a person with COVID-19, and have been alerted to such exposure via tracing, tracking or other means. The CDC-issued guidance on how to manage reporting can be found here: https://www.cdc.gov/coronavirus/2019-ncov/php/contact- tracing/contact-tracing-plan/data-management.html
- Through the New York State Contact Tracing Program, inform those who have had close contact with a person diagnosed with COVID-19 to stay home or in their living quarters and self-monitor for symptoms, and follow CDC guidance if symptoms develop. Vaccinated individuals do not have to self-quarantine but will not be allowed on campus until they are tested 3-5 days after exposure and receive and negative result (see quarantine section below).
- Through the New York State Contact Tracing Program, contact will be made with the individual to identify all members of the community who were in close contact with the individual. The NYS Department of Health considers a close contact to be someone who was within 6 feet of an infected person for at least 10 minutes starting from 48 hours before illness onset until the time the person was isolated (see: https://coronavirus.health.ny.gov/system/files/documents/2020/06/doh_covid19_publicprivateemployeereturntowork_053120.pdf).
- Through the New York State Contact Tracing Program, outreach to all close contacts will be made; unvaccinated individuals will be notified that they are required to self-quarantine.
Isolation and Quarantine
- You quarantine when you might have been exposed to the virus.
- You isolate when you have been infected with the virus, even if you don’t have symptoms.
CUNY will continue to require that unvaccinated individuals enter quarantine in the event of possible exposure. Fully vaccinated individuals will be required to get tested 3-5 days after the exposure and will not be allowed on campus until after receiving a negative test result. Isolation is required for all individuals when diagnosed with COVID-19.
- A fully vaccinated person who (i) has had close contact with someone with COVID-19 and (ii) shows no symptoms of COVID-19, should get tested 3-5 days after their exposure AND not report to in-person work or class until they receive a negative test result or medical clearance to return.
- An unvaccinated person who has had close contact with someone with COVID-19, regardless of whether they have symptoms or not, should quarantine for 10 days.
- Quarantine is not necessary for someone who tested positive for COVID-19 in the last 90 days, recovered and remains without symptoms after exposure. This person will be required to provide appropriate medical clearance to return to work at any CUNY location.
- In general, an individual should isolate for 10 days after a positive test. Isolation should be longer if symptoms are present – at least 24 hours after no fever without fever-reducing medication and all symptoms are improving.
Students, faculty and staff are not to come to school or work if they:
- Are currently experiencing or recently experienced (in the last 48 hours) any new or worsening COVID-19 symptoms.
- Are unvaccinated and have recently (in the last 10 days) been in close contact (within 6 feet for at least 10 minutes over a 24-hour period) with someone who tested positive for COVID-19 or is suspected to have COVID-19 based on symptoms.
- Tested positive through a diagnostic test for COVID-19 in the past 10 days.
- Recently traveled domestically or internationally and are unvaccinated. All individuals should follow the CDC domestic travel recommendations and international travel recommendations before reporting to work or campus and notify their manager in advance of the travel dates and should quarantine be required.
Quarantine and Isolation Guidelines for Dormitories:
- In consultation with the local health department, campuses with dormitories must identify where students who are infected with COVID-19 will be residing and how daily needs, such as food and medication, will be met if it becomes necessary to have a period of isolation or quarantine Recommended facilities include, but are not limited to:
- Sections of residence halls with private bathrooms, if possible, should be reserved to be used solely for the purpose of isolating or quarantining individuals living on-campus who have, who are suspected to have COVID19;
- Nearby hotels that are arranged to accommodate individuals who have, or are suspected to have COVID19; and/or
- Individual homes, as long as the student is able to safely travel home (e.g. not using mass transit) and their home is safe for them to isolate away from other individuals.
- Physical Preparation:
- The isolation and quarantine rooms should be physically separated from other residential student rooms.
- The rooms should have private/separate bathroom facilities and be stocked with a thermometer, sanitizing wipes, tissues, soap, hand sanitizer, and toiletries.
- Spaces should be labeled externally with appropriate signage that states restricted access (e.g., “Private Quarters” or “Authorized Personnel Only”) but does not state the reason for the restricted access due to concerns about potential for stigma and FERPA/HIPAA regulations. Any signage decisions should be reviewed with the campus or University general counsel.
- Adequate numbers of rooms should be pre-identified to accommodate an increase in cases. The CDC may later provide guidance on adequate numbers of rooms.
- Operational Preparation:
- If a residential student contracts COVID-19, campuses must proactively identify appropriate residential spaces and reserve those spaces in the event of needed isolation or quarantine of a student(s).
- Campus leaders will consult with CUNY Central and health officials to run scenarios on transmission and ensure enough space is set aside to isolate all cases and suspected cases in an aggressive transmission scenario.
- A protocol should be made available to all individuals involved in the management of isolation spaces and its procedures.
- Minimally, a select group of individuals within housing/residence life, campus safety, and facilities should be aware of the rooms used for isolation.
- Student health services staff should remotely monitor students on a daily basis (temperature checks and symptom screening) and transfer to an on- or off- campus site for a clinical evaluation if symptoms advance or the patient requests.
- For students on the campus meal plan, dining services should arrange food delivery in collaboration with housing/residence life, student affairs or campus life. Housing/residence life staff could arrange for the purchase of a campus meal plan or coordinate meal delivery for those students who have not purchased the campus meal plan.
- Transportation should be made available to and from the location if medical care is needed.
- For residential campuses, case management of all persons with COVID-19 symptoms and/or diagnosis and all persons under quarantine, must include placement in isolation/quarantine housing for 10 days, psychological support, support for basic needs, and ongoing monitoring while isolated.
- Employees can return to work after 10 days with a negative test result or, if a negative result cannot be achieved, then appropriate medical clearance to return. This documentation must be dated no earlier than 3 days prior to the anticipated return to work date. This requirement applies to all quarantines including symptoms, positive test and exposure.
Metrics and Early Warning:
Campuses should monitor NYS COVID-19 infection rate metrics and local testing metrics that will determine the need to scale back or shut down campus operations. Campuses should have a plan to detect early warnings of an infection surge and must have a shutdown plan in place to respond rapidly. Campuses should rely on previously developed shutdown plans and consult the Reclosing Protocols: CUNY’s Guide for Safely Closing On-Campus Operations, for additional information on criteria for shutdown and shutdown protocols.
Although it is no longer a New York State requirement, CUNY will continue to monitor campus infection rates using the shutdown thresholds previously set by the State. Whenever the lesser of 100 individuals or 5% of the total on-campus population – inclusive of students, faculty, and staff – of a CUNY campus test positive for COVID-19 within a rolling 14-day period, CUNY Central Office will consult with campus leadership to determine the best course of action for scaling back campus activity. Provided, however, that if CUNY’s surveillance testing program tests an average of at least 25% of a total on-campus population for COVID-19 each week, CUNY shall not be required to transition to remote learning or to limit on-campus activities unless the greater of 100 individuals or 5% of the total on-campus population test positive using a 14-day rolling average.
In addition, CUNY and campuses will continue to monitor community spread and adhere to CDC guidance in determining any additional safety protocols required for safe, in-person operations.
- CUNY, through its vendor, Applied DNA, has implemented surveillance testing so that individuals who are not fully vaccinated or who do not disclose their vaccination status must obtain a negative COVID-19 test within 7 days of *entering a CUNY facility. Surveillance testing is intended to identify infected people who are asymptomatic. Surveillance helps to identify unknown cases so that measures can be taken to prevent further transmission.
- Fully vaccinated individuals are not required to submit weekly tests.
- CUNY’s testing program will include periodic screening of a random sampling of vaccinated individuals to help monitor and contain the spread of COVID-19 across the University. The frequency of such testing will depend upon the coronavirus positivity rate and the prevalence of variants among other factors.
Starting on October 7, students without proof of vaccination will not be allowed access to campus, unless they have been granted an exemption. Other stakeholders on campus who are not fully vaccinated or who do not disclose their vaccination status will continue to be required to submit a weekly COVID-19 negative surveillance test and adhere to additional requirements aimed at keeping the CUNY community safe. Regular testing will not be required for those who are fully vaccinated.
For more information about CUNY’s COVID-19 testing program, please see the Testing FAQ. For a list of testing locations, visit here. For general frequently asked questions, please refer to the Getting Back to Working in Person FAQ. If you still have questions, please contact your HR office.
Based on CDC guidance, CUNY campuses may stop symptom screening for students, staff, faculty, and visitors (Everbridge self-reporting) and rely on individuals to stay home when they are sick.
CUNY’s Visitor Policy is designed to restrict anyone who has not been fully vaccinated or has not received a recent negative COVID-19 test from entering a CUNY campus or office.
Definition of Visitor
A visitor to a University campus is someone who is not a CUNY student, faculty or staff member. Examples of visitors include, but are not limited to:
- vendors and other individuals coming to campus to perform activities related to a contract with or in support of the University;
- employees of related entities of CUNY including without limitation auxiliary enterprise corporations, colleges associations, and child care centers;
- unpaid college interns;
- community members and other individuals coming to a campus to use University facilities such as pools and gyms, or to attend activities on campus; and
- family members or friends of CUNY students, faculty, or staff
Rules for Visitors
Every visitor to a CUNY campus, whether accessing indoor or outdoor spaces, must provide proof to CUNY that they (i) are fully vaccinated or (ii) have had a negative COVID-19 molecular (PCR) test performed by an accredited lab no more than 7 days prior to the visit. “Fully vaccinated” means:
- Two weeks after a second dose in a 2-dose series, such as the Pfizer or Moderna vaccines; or
- Two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or
- At the time specified in either the FDA licensure or World Health Organization approval, after the final administration
of any other vaccines.
Visitors are also required to comply with all other University policies and codes of conduct, as well as government and/or campus-specific rules and protocols, applicable to individuals on campus that are intended to help prevent the spread of COVID-19, including by way of example:
- any masking and social distancing requirements; and
- with any applicable federal, state or local quarantine rules.
Before coming to a CUNY campus, visitors are encouraged to consult the campus’ website to review the most current access rules and protocols. A link to each campus plan can be found on CUNY’s Fall 2021 Reopening Plans page.
Exception for Short Visits with No Close Contact
Visitors who are on campus for 30 minutes or less per visit do not have to comply with any COVID-19 vaccination or surveillance testing requirements applicable to CUNY staff unless the visitor expects during that time to be less than 6 feet distant of another person for a total of 15 minutes of more.
Policies for Minors under 12 Years Old
TYPES OF UNDER 12 GROUPS DESCRIPTION CUNY PROTOCOL
1. Accompanying a visitor Children accompanying a visitor who have business to tend to on campus for a limited time.
- Exempt from testing
- Require masking for those 2 and up.
2. Attending events Children attending an event, performance, or assembly where a large group will congregate for an extended period.
- Exempt from testing
- Limit access on campus
- Require masking for those 2 and up and enforce social distancing
3. Enrolled in programs Children who routinely come to CUNY facilities to participate in a program.
- Require Weekly Testing
- Require masking for those 2 and up.
For safety protocols and updates regarding CUNY’s athletics programs, see the CUNY Athletic Conference Return to Sport Plan
- For additional information on safely participating in athletics, schools may consult the NCAA’s Fall 2021 Training and Competition document.
General Guidelines for Healthy Facilities
CUNY will maintain many approaches adopted during the pandemic to limit the spread of communicable disease. These include: regular and enhanced cleaning, safe disinfection, improved ventilation and maintaining healthy facilities.
Cleaning and Disinfection
- Campuses must ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and NYSDOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. Campuses must maintain logs that include the date, time, and scope of cleaning and disinfection. Campuses must identify cleaning and disinfection frequency for each facility type and assign responsibility.
- The head of campus facilities (or position designated by the Coronavirus Campus Coordinator) will establish the log, perhaps online, with the required information and instruct housekeeping staff to complete an entry after each cleaning and disinfection activity. The head of campus facilities will determine cleaning regimens for specific spaces and establish a frequency schedule for each facility type and the housekeeping team assigned to the head of campus facilities will report to the Coronavirus CampusCoordinator regularly on the status of the cleaning regimen and the log.
- Campuses may choose to provide appropriate cleaning and disinfection supplies for shared and frequently touched surfaces for employees and encourage their employees (or cleaning staffs) to use these supplies following manufacturer’s instructions for use before and after use of these surfaces. Campuses may provide such supplies for others.
- To reduce the number of high-touch surfaces, campuses should install touch-free amenities such as water fountains, trash cans, and paper towel dispensers. If installing touch-free amenities is not feasible, campuses will at a minimum, make hand sanitizer available near high touch surfaces (e.g. trash receptacles, paper towel dispensers).
- Occupants of the campus will be vested with the responsibility for cleaning their own work areas. Campuses will provide workspaces with single use disinfecting wipes and/or multi-surface spray cleaners to support self-servicing. For college-owned vehicles, drivers should clean and disinfect high touch points on and in vehicles before and after each use. Disinfecting supplies will be stored in each vehicle.
- Campuses must conduct regular cleaning and disinfection of the facilities and more frequent cleaning and disinfection for high risk areas used by many individuals and for frequently touched surfaces. Cleaning and disinfection must be rigorous and ongoing and will occur at least daily, or more frequently as needed. Please refer to NYSDOH’s “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19” for detailed instructions on how to clean and disinfect facilities.
- Ensure that materials and tools used by employees are regularly cleaned and disinfected using registered products. Refer to the Department of Environmental Conservation (DEC) list of products registered in New York State and identified by the EPA as effective against COVID-19. If cleaning or disinfecting products or the act of cleaning and disinfecting causes safety hazards or degrades the material or machinery, campuses must put in place hand hygiene stations between use and/or supply disposable gloves and/or limitations on the number of
employees using such machinery.
- Campuses must ensure regular cleaning and disinfection of restrooms. Restrooms will be cleaned and disinfected more often depending on frequency of use.
- Campuses are expected to follow CDC guidelines on “Cleaning and Disinfecting Your Facility” if someone is suspected or confirmed to have COVID-19:
- Campuses do not necessarily need to close operations, if they can close off the affected areas.
- Close off areas used by the person who is sick, suspected or confirmed to have COVID-19.
- Open outside doors and windows to increase air circulation in the area.
- Wait 24 hours before you clean and disinfect. If 24 hours is not feasible, wait as long as possible.
- Clean and disinfect all areas used by the person suspected or confirmed to have COVID-19, such as offices, classrooms, bathrooms, and common areas.
- Once the area has been appropriately cleaned and disinfected, it can be reopened for use.
- Individuals without close or proximate contact with the person suspected or confirmed to have COVID-19 can return to the work in the area or resume on-campus activities immediately after cleaning and disinfection.
- If more than seven days have passed since the person who is suspected or confirmed to have COVID-19 visited or used the facility, additional cleaning and disinfection is not necessary, but routine cleaning and disinfection will continue.
- Campuses must provide for the cleaning and disinfection of exposed areas in the event an individual is confirmed to have COVID-19, with such cleaning and disinfection to include, at a minimum, all heavy transit areas and high-touch surfaces (e.g., elevators, lobbies, building entrances, badge scanners, restrooms, handrails, door handles).
- Refer to NYSDOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19
Infection or Exposure” for information on “close and proximate” contacts.
- If a worker or visitor was in close or proximate contact with others at the location and tests positive for COVID, immediately notify and cooperate with New York State and City health departments with contact tracing efforts, including notification of potential contacts, such as workers, visitors and/or customers (if known) who had close or proximate contact with the individual, while maintaining confidentiality required.
- Campuses should avoid use of furniture that is not easily cleaned and disinfected (e.g., cloth fabric sofas)
- Whenever possible, campuses will increase ventilation of outdoor air (e.g., opening windows and doors) while
maintaining safety precautions.
Patios or outdoor spaces that allow for open air meetings could serve as a substitute for indoor meeting spaces, weather permitting.
Additional guidance on ventilation and HVAC systems
Where possible, CUNY facilities should ensure there is an adequate flow of fresh air to workspaces and optimize the ventilation system operation in order to reduce the risk of airborne exposure to SARS-CoV-2, the virus that causes COVID19. The CDC has identified many approaches in its Ventilation in Buildings guidance document, including:
- Increasing the introduction of outdoor air through opening of dampers and operable windows;
- Disabling demand control ventilation or systems that turn the fans off when thermostats are satisfied so that fans
- Running HVAC systems at maximum outside airflow for 2 hours before and after the building is occupied.
- Ensuring ventilation systems operate properly;
- Increasing air filtration to as high as possible (MERV 13) without significantly reducing design airflow.
- Making sure filters are properly sized and fit properly;
- Ensuring restroom exhaust fans are functional and operating at full capacity;
- Considering portable high-efficiency particulate air (HEPA) fan/filtration systems to enhance air cleaning; and
- Considering ultraviolet germicidal irradiation (UVGI) as a supplemental treatment when options for increasing room
ventilation and filtration are limited.
The CDC recommends that facility operators adopt a layered approach to COVID-19 transmission mitigation and suggests that facility operators “consider using some or all of [its list of control measure] tools to improve ventilation.” As part of the ventilation assessment, campuses were instructed to implement these measures to the extent practicable. These control measures and the CDC guidance formed the basis of the ventilation assessment planned and conducted by CUNY.
As part of this overall assessment, an engineering consultant conducted site visits at all of the buildings identified for re-opening to determine what control measures were available for each building and reported its findings to CUNY. Based on the CDC guidelines and the data gathered, CUNY identified the buildings that meet a sufficient subset of the CDC guidelines to limit the risk of airborne transmission of the SARS-CoV-2. The reports confirmed which buildings could safely be used for in-person learning.
Campuses were directed to review these reports and directed not to use or occupy buildings until they have been assessed and included in a report indicating that they can be used for in-person learning. In addition, campuses may not use or occupy any building that has been indicated not to be used for in-person learning.
Campuses must continue to perform maintenance and conduct operations to maintain the control measures recommended by the CDC that formed the basis of CUNY’s reports.
Local Health Providers
Daily and Pre-Visit Health Screening
Temperature Self Check Stations
Isolation and Quarantine On-Site
COVID-19 Concerns and Campus Responsiveness
Vulnerable Populations – Reasonable Accommodation Program
Return to Work Following Illness
Return to Work Following Travel
Report a COVID-19 Case
Triggering a Quarantine or Closure – Ramp Down Guidance
Circumstances that Warrant Closure
Healing and Debriefing
Protocol for Establishing Essential Personnel
Campus Service Center
Travel to Campus
Centralized Laptop Loaner Program
Instructional Support and Software
Remote Technical Support
Student Study, Contemplation and Computing Spaces
Time Reporting and Payroll
Electronic Paystub Distribution
Guidelines for Supervisors
Guidelines for Employees and Visitors – Campus Etiquette
Guidelines for Students
Resources and Links
Attachment A: Circulation Plan
Attachment B: Signage Plan
Attachment C: PPE Requirements
Attachment D: Cleaning and Disinfecting Plan
Full Revised Report (.pdf)
Appended for Engineering and Central Officer Review Comments:
- Add key to chart of modality
- Specify that unvaccinated must maintain 6-foot distancing and wear masks
- Clarity protocols for secondary administrative space without HVAC (i.e., occupants only, increase air intake by opening existing windows, restricting use or installing scrubbers in interior rooms)
- Remove screening and temperature check protocols
- Added campus certification
Full Revised Report (.pdf)
Student Spaces – Students who are scheduled for classes on campus may use Meister Room G01 and G02 between classes for studying. These rooms have pcs and Mac Computers available and also have WIFI for Chromebook use. Masks and social distancing are to be observed at all times.
Testing and Training – Meister 3rd floor consists of smart and traditional rooms that can be booked for onsite testing needs. Inquiries can be directed to Luis Montenegro or Barbara Thomson.
Spring Ahead – Student Spaces – The College is working to provide more outdoor seating and is also setting up the classrooms in North Hall.
Water Service – To discourage touching of shared surfaces, vending machines have been emptied and water fountains locked. Campus community visiting or working on campus should bring water from home.
CARES Act – The CARES Act and related COVID stimulus bills provide funding for student and institutional support. The College is currently working to secure reimbursement for qualified purchases made between March 2020 and December 31st. The following categories of expenditure are eligible for consideration: Tuition and Fee Reimbursement, Health and Wellness, Administrative Overhead, and IT investments. Unit managers that have suggestions for items to review should forward them to the Provost or Division VP.
We are committed to promoting the health and welfare of all those working at or visiting the 44.9 acre, historic and tree lined campus. In March 2020, the COVID-19 pandemic prompted a State-wide “Pause” that resulted in a shutdown of campus services, operations and construction projects to help limit transmission. During this time, the College transitioned to off-campus teaching, learning and telework for all but essential safety, physical plant, custodial and business continuity staff.
This website outlines BCC’s phased reopening strategy and our operations plan during the COVID incident to optimize safety and promptly react to changing conditions. To guide the development of this plan, the University has issued CUNY Guidelines for Safe Campus Reopening and President Isekenegbe has appointed a Re-occupancy Committee to guide and monitor the efforts. The Vice President for Administration and Finance (VPAF) also assembled a COVID Tactical Committee to implement the facility action plan. A COVID Response Team is in place to track, monitor and respond to health incidents. These committees will work to implement and adjust this document and related policies. All information will be shared on the Re-Occupancy Committee Team site, and the COVID-19 Incident and Return to Campus Safely web pages. To ensure compliance with the NY Forward and the CUNY Guidelines, CUNY has developed supporting checklists which are appended to this document
This website follows the outline developed by New York State, detailing general plans for: People, including physical distancing, gatherings in enclosed places, operational activity and movement of goods; Places, including protective equipment, hygiene, phased reopening and communications; Processes, including screening, testing, tracing and tracking; and Institutional Plans. The College will closely monitor the implementation of the first phase and will modify the plan to pace and adjust the reoccupancy levels, as needed. The remaining phases will follow Phase I requirements and modify according, to safely and effectively incorporate the next phase into the College’s operations plans. All reopening activities will be phased-in to allow for operational issues to be resolved before activities return to normal levels. The return to full, normal operations will be a gradual and controlled process.
Each Cabinet member will work with their managers, in consultation with Human Resources and in accordance with the developing University-wide telework standards, to promote telework for all staff and faculty to the maximum extent possible. The return-to-campus from telework will be phased to allow sufficient time to ensure the return is efficient, effective, and in compliance with the requirements of the College. Each area must be prepared to slow, stop or reverse, the return to campus and promptly resume telework should the community health situation warrant.
Limiting in-person interactions and the duration of those interactions will reduce the spread of the virus. All campus decisions will be made to ensure:
- The safety and well-being of our students, faculty and staff, and their families
- The student experience, education, academic progress and success of our students
- Accurate data, information, status and training is made available to the community
- Compliance with CUNY, government and business best practices
- Sustainability and environmentally friendly materials and processes
The President and the Cabinet, in consultation with CUNY Central, hold ultimate responsibility for the oversight and enforcement of the plan and related policies. The Re-Occupancy Committee has assisted in development of this plan and will assist with monitoring the environment, conditions and plan implementation. The COVID Tactical Team has developed the detailed execution and action plan. The COVID Response Team which includes the COVID Coordinator, COVID Liaison, Executive Director of Human Resources, and the Chief of Public Safety, is responsible for monitoring and managing, the response to positive COVID-19 cases within the community, advising the CUNY and the Cabinet on decisions regarding operations, mitigation strategies, stakeholder compliance, and health concerns related to COVID-19 cases, and alerting the community of identified risks and current COVID-19 conditions.
President Isekenegbe has appointed a Re-occupancy Committee, jointly chaired by the Provost and the VP for Administration and Finance and the VP for Student Success along with broad representation across the campus including faculty, technical and support staff and a student.
The committee originally met on a bi-weekly basis, but now meet weekly to:
- Review plans for campus re-occupancy;
- Consult on any survey instruments that solicit feedback from the campus community on re-occupancy;
- Consult on proposed on-campus health and safety measures;
- Consult on faculty and staff issues and concerns; and
- Consult on space use and service offerings.
The Campus Re-occupancy Committee will also assist with determining the areas/departments to be included in each stage of the reopening based on college priorities, facility readiness and the risk assessment. The committee will also help support de-escalation of activities and campus closure should it be necessary.
The Re-occupancy committee is comprised of the following members and the list can also be found in the contact section of this document.
- Sandres-Rapalo, Lester, Provost and VP for Academic Affairs
- Ellis, Kay, VP for Finance and Administration
- Delgado, Irene R., VP for student Success
- Charalla-Quintanilla, Lennin, Student, SGA Senator
- Dennis, Chanae, Assistant Director, Financial Aid
- Edwards, Yasmin, Faculty, Biology & PSC Chapter Chair
- Getman-Eraso, Jordi, Faculty, History
- Harris, Kenya, Department Chair, Nursing
- Miller, Michael, Chief Librarian and Chairperson, Library Department
- Montenegro, Luis, Dean for Academic Affairs
- Odige, Sahidha, Director, Academic Affairs
- Robinson, Albert, Associate Director, Center for Teaching, Learning & Technology
The College Re-occupancy Committee and the COVID Response Team will continue to monitor the critical key metrics developed for the Regional Unpause Dashboard to ensure the transmission rate continues to be low enough to resume or maintain operations safely. The College will also continue to monitor the alert levels from the World Health Organization, Center for Disease Control and NYC and Central Office. The Public Safety daily reporting is being modified to include: planned and actual visitors and local COVID and flu infection rates. Essential staff levels and health will be monitored and will impact any reoccupancy, reversal and closure review. These reports are shared with Campus Leadership and Facilities teams. The Cleaning plan is adjusted based on the daily information.
|No human-to-human spread of disease.
Response Stage – 0
|Human-to-Human transmission found but localized.
Confirmed Outbreak Overseas
Response Stage 1-2-3
|Widespread Outbreak in
North America and Overseas.
Response Stages 4-5
|Recovery – Return to normal operations.
Re-Occupancy Phases 0-5
Transitioning between stages should be condition-based and assessed through a periodic risk analysis. On campus activities from any present stage must be able to shut down quickly if a return to an earlier stage is required. Should public health conditions change for the worse in any stage, activities will be ramped down accordingly as described in the reclosing plan in the CUNY Supplemental Guidelines.
The Campus has developed and is utilizing an assessment tool to catalog requirements and guide the BCC Action Plan and efforts of the tactical committee. The tool is based on the guidance from CUNY and also the Global Center for Health and Security -Higher Education Pandemic Mitigation & Response Guide. The core assessment questions are grouped by the following categories: Engineering Controls, Administrative Controls, Testing, Personal Protective Equipment, Campus Services, Gatherings, and Off-Campus Experiential Learning. College specific sections are being added for Child Care Center, Labs, HVAC, Athletics, and for Unit Readiness. Due to the complexity of the HVAC systems and the concern for COVID-19 spread, the College is also utilizing the American Institute of Architects Reoccupancy Assessment Tool to evaluate facility readiness. Subject Matter Experts in each area are completing these tools. Results are being compiled into a tactical action plan which is organized into the following categories:
- Facility Readiness – measures to improve the physical environment and systems to minimize the spread of infectious disease. These efforts include water restoration, HVAC improvements, physical barriers, and signage installation, establishment of pedestrian traffic patterns, and reorganization or reconfiguration of workspaces and seating areas to reduce occupancy and installation of additional outdoor seating. Facility readiness will also include those space requirements necessary to centralize and support the expanded electronic device loaner program, including inventory software and storage.
- Custodial Readiness and Infection Prevention – measures to improve the practices and procedures to limit the spread of infectious disease. This work includes ensuring the college adopts modern cleaning standards, utilizes EPA-approved and green cleaning products, adopts sustainable cleaning measures and promotes safety. These protocols will become part of our standard seasonal preparedness program and the employee training program.
- Contactless Services and Software – the review and automation of services that traditionally generate lines or require groups or person-to-person communication. Measures planned include: remote ID photo upload, automated parking arms, card access at entry gates, digital signage, pre-health screening and temperature checks, and various service software solutions.
- Employee Readiness and Policies – this aspect of the plan focuses on documenting/updating policies and developing targeted training in various areas such as COVID awareness, health screening, telework standards, use of collaborative products, PPE training, time and absence reporting, and virtual emergency action and fire drills. The goal is to help guide unit managers and employees through pre-occupancy required steps. These include updating contact information, updating tasks and standards, documenting alternate and remote work schedules, and participating in various training modules which are planned to help smooth the re-occupancy period.
- Communication and Signage Plan -The College has developed a Signage Chart of all signs required to effectively communicate and provide social distancing, directional and resource information. In accordance with CUNY and CDC, these signs include social distancing markers that are being installed in all campus building entrances, bathrooms, conference rooms and in all common walkways and high traffic areas. The detailed circulation plans for each building will guide installation of the signage and PPE locations. The circulation plans will also guide the custodial cleaning routes and assignments. The circulation plans will also be used to communicate the new pedestrian travel routes to campus faculty, students, and staff. These routes are designed to promote safety and physical distancing. This document includes a Communication Plan section that will provide a methodology for structured communication and oversight of messages efforts that include the website, broadcasts and emails, and virtual meetings to support reopening and to support faculty, staff and students during the COVID incident.
A. About BCC
Bronx Community College was established in 1957 to meet the growing demand for higher education in the Bronx. The picturesque campus consists of 34 buildings situated on 44.9 acres overlooking the Harlem River and serves over 10,000 students from some 100 countries of origin, pursuing over 30 courses of study.
BCC is CUNY’s oldest community college with half of the 34 buildings over 80 years of age, with significant infrastructure and deferred maintenance issues. Many of the buildings are converted dormitories repurposed for office or classroom use. The HVAC systems are aged and require replacement or were installed for the original occupancy levels, rather than the current occupancy loads.
The College is currently undergoing a campus-wide service infrastructure upgrade and replacement and has been investing in building exterior and life safety system improvements. The College has also launched a new maintenance strategy called BIC (Building Intensive Clean) which initiates a targeted, cyclical cleaning and maintenance plan supported by a newly upgraded workorder system. The College will be updating the Campus Facility Master Plan to reflect the information, needs, and lessons learned from the COVID-19 incident. The COVID response includes targeted disinfecting and intensive cleaning of all spaces that have been utilized.
Currently, the College has 870 full-time and 834 part-time staff. When the report cites 25% or 50% of the normal staffing levels, it is referring to the legal occupancy of a particular space or the office occupancy during normal operations, whichever is less. As the total employee headcount is approximately 1,704 during normal operations, a 25% occupancy level will result in an on-campus employee population of 426 or below. A 50% occupancy level will result in a campus employee population of 852 person or fewer on campus at any given time.
The student population stands at approximately 10,519 total students. The student population will be restricted to on-campus required courses, which will limit the student population during Phase 1 to no more than 600 students; however, a 25% occupancy level would provide for a maximum of 2,500 students on campus at any given time; however, no individual space can exceed 25% of the building certificate of occupancy level.
Central to the College safety plan is a phased and controlled re-occupancy. To facilitate re-occupancy, the College has categorized the following groups in the following manner for phased re-entry:
|0||Essential Staff and Operations Only||Employees and Contractors performing essential activities are working on campus; all other employees will continue working remotely.||Faculty performing on-campus instruction permitting on-campus during those instructional periods||Only those students taking essential hands-on or testing that must be in person are allowed on campus.|
|1||Maximum occupancy: 25% of socially distanced occupancy||Additional employees and contractors will return to campus as departmental plans are approved so that they may prepare for opening the campus to students.||Faculty may visit by pre-approved appointment to pick-up instructional materials; Limited on-campus Faculty.||Only those students taking essential lab or hands-on training are allowed on campus.|
|2||Maximum occupancy: 50% of socially distanced occupancy||Remote work may occur as part of each department’s plan to meet the College’s needs and comply with County and State guidelines.||Faculty Department’s may work on-site in accordance with the approved Department plan||Students begin returning to campus (i.e., students requiring face-to-face support are allowed back on campus by appointment) while minimizing walk-in traffic.|
|3||Maximum occupancy: 75% of socially distanced occupancy||Standard employee operations have resumed. HR will work with employees seeking a reasonable accommodation due to health and safety concerns||Standard Instructional operations have resumed. HR will continue to work with faculty who may request reasonable accommodations||Students are welcomed back in a reduced capacity in adherence to County and State guidelines.|
|4||Fully Reopened at 100% Capacity of socially distanced occupancy||Standard employee operations resumed with increased on-campus walk-in services available||Standard instruction resumes with access to on-campus services and facilities||Students welcomed back at full capacity with access to on-campus services and facilities – Students from other campuses may utilize the library and services|
|ESSENTIAL FUNCTION – PHASE 0||DEPARTMENT RESPONSIBLE – ONSITE PERSONNEL||DEPARTMENT RESPONSIBLE – ESSENTIAL PERSONNEL||SYSTEM/DOCUMENT ACCESS REQUIRED||BUILDINGS ASSIGNED|
|Facilities Shutdown and Basic Maintenance||PPS||PPS||Siemens Insight, Schneider||Staff Assigned to New Hall – Work in All Buildings|
|Secure Campus and Buildings||PS||Facilities||Video Insight, Video FOCUS, ATIS, Report Exec, ISONAS, MIcroKey||Staff assigned and dispatched from Loew Hall – All Buildings Impacted|
|Continuation of Critical Administrative Functions (Student Financial Aid, Employee Leave, Benefits, Timekeeping/Pay, Accounts Payable, Purchasing)||Limit to Essential Processing||HR, Business Office, Student Services||CUNYfirst, CHRMS, Financial Edge, PMS, FMS, CitiBusiness, UAPC, AS400, Hobsons Connect, Nelnet, Tumbleweed, BB Transact, FAA, NextGen, FACTS, DegreeWorks, Starfish, ePAF, NYCAPS, eVerify, Degree Verify||Staff assigned to: South Hall, Colston, Loew|
|Core Campus Services /Systems – Timekeeping and Payroll – TL and Auxiliary||Payroll Pickup – PS||Mailroom, HR, Business Office, PPS, Accounting||Checks – Approximately 320* Number has significantly reduced due to Direct Deposit Campaign and NYCAPS initiative||Staff assigned to Roscoe Brown, Colston, South Hall, New Hall|
|Information Technology Infrastructure (shutdown and maintenance, support service for essential personnel)||ITS||ITS||AVST, F9600, Palo Alto, Cisco ISE, Cisco VOIP, PRIME and Alcatel Omnivista, Exchange, FIM, VMWare vCenter, McAfee ePO, Proofpoint||Staff primarily assigned to Receiving, Roscoe Brown and Colston, Impact and dispatched to all buildings|
|Communication (Internal and External, Media Information, Situation Updates)||ITS||Chief of Staff, AVP Marketing/Communications, Webmaster, ITS||Email, Facebook, Twitter, Instagram, CUNY Alert||Language Hall, Philosophy Hall, GML, Colston|
|Human Health (Monitoring Activities of onsite essential personnel and personal protective equipment requirements)||EHS Officer||EHS, HR||Titanium||Loew Hall, South Hall|
|EOC Operations (Monitor overall situation, develop action plans, communicate with CUNY)||EAP Team||Emergency Management Team||** Microsoft Teams being implemented||South Hall, Language Hall, Colston, New Hall, Roscoe Brown, Meister, Nichols|
|Campus Hours of Operation||Campus Closed, except for scheduled on-campus labs and by appointment.
Monday – Thursday: 7am to 7:30 pm
Friday/Saturday: 7am to 5pm
|Carl Polowczyk / Begrisch Hall||Lab Classes Hosted: 2nd and 4th floors.|
|Child Development Center||Open for CDC Staff and limit of 15 children.|
|Colston Hall||Building will be open for essential staff only (i.e., IT, Business Office). All others by Appointment. Current Appointment window is Tuesday and Thursday 9am to 11am.|
|Community Hall||Building Open for essential staff only (i.e, Bursar, Duplicating/Scanning/Printing/Signage)|
|Gould Memorial Library||Closed
Hourly Fire Watch Checks will continue
Contractors will be working in area
|Gould Residence Hall||Will CB5 be on site and will outside visitors be allowed?
Special Programs such as Eckreds, Upward Bound and Future Now will be allowed or are they functioning via distance learning?
|Language Hall||Open for Essential Staff Only (i.e., President, Provost)|
|Loew Hall||Restricted Access
Essential Staff Only (i.e., Public Safety)
Single Stop Area staff for Food Panty assistance
VP and her staff allowed
|MacCracken Hall||Open for Contractors|
|Meister Hall||Open for Essential Classes – 5th floor Labs|
|Nichols Hall||Relocating Food Pantry to Nichols
Academic Computing by Appointment (Phase 2)
|North Hall and Library||Closed for Phase 2 / Appointments for Phase 3|
|Patterson Receiving Garage||Open for Essential Staff (i.e., Shipping and Receiving)|
|Philosophy Hall||Closed (Essential Staff relocations)|
|Power Plant||Restricted – Facilities Staff only|
|Roscoe Brown Center||Quarantine Room
IT Laptop Distribution Area
Campus Service Center
|South Hall||Essential Staff Only (i.e., VPAF, HR and Administration Staff)|
|Main Gate||Open – Entrance and Egress|
|University Gate||Open – Require additional egress plan|
|Patterson Lot||Open – parking lot and receiving access|
|Student Lot||Open – Contractor Only – Permit Required|
|Hall of Fame||Closed|
|Phase 1 Class Rooms||Number of Sections|
The College will closely monitor the implementation of the first phase and will modify the plan to pace and adjust the reoccupancy levels, as needed. The remaining phases will follow Phase I requirements and modify according, to safely and effectively incorporate the next phase into the College’s operations plans. All reopening activities will be phased-in to allow for operational issues to be resolved before activities return to normal levels. The return to full, normal operations will be a gradual and controlled process.
During the Phase I reopening, the College will accommodate 36 sections and approximately 520 students taking essential hands-on instructional classes. Courses are being scheduled to ensure ample time for cleaning and sanitizing between classes. The essential staff will continue to report as currently scheduled. Additional Departments, Classes and on-campus services will be phased in.
During subsequent phases additional classes, study spaces, and services will be added. Detailed circulation plans and Department approvals will be issued before each area or service is activated. This plan will be updated accordingly and all plans will be in accordance with the prescribed safeguards and space specific protocols included on this webpage.
To protect the health and safety of the campus community, the College has implemented general safeguards and provisions to limit exposure and facilitate social distancing guidelines. These safeguards follow the protocols and recommendations from the Center for Disease Control CDC, World Health Organization (WHO), Occupational Safety and Health Administration (OSHA), and State and Local health departments, and these measures include:
- Moving most instruction and learning to distance modality
- Reducing on-site workforce through telework
- Limiting in-person presence to essential staff who need to be on campus to do their job
- Adjusting workplace hours and shift design (e.g. A/B teams, staggered arrival/departure times);
- Batch activities, where possible, so employees can adhere to social distancing and reduce the number of hands touching materials at the same time (e.g. one employee organizes and files folders in a shared cabinet)
- Introducing technology and processes to promote contactless services
- Using work orders to facilitate distancing, access and cleaning
- Limiting campus access and implementing pre-visit health & gate access screening
- Ensuring all persons on campus wear face coverings and take proper precautions
B. Operational Activity
To allow faculty, staff and students to prepare and create conditions for an effective Fall 2020 and recognizing that instruction will be almost exclusively online, the College shall ensure that instructional delivery and student support is guided, first and foremost, by our commitment to equity and our obligation to protect the health and safety of all students, faculty and staff, along with our commitment to facilitate the maintenance of academic momentum and the achievement of learning outcomes for all BCC students.
Operational Considerations Involving Online Course Teaching and Learning Support
- Faculty Professional Development – BCC will provide professional development and support for faculty and staff on effective online teaching and remote student support services.
- Instructional Technology Assistants – BCC will provide each academic department with at least one Instructional Technology Assistant assigned as dedicated online teaching support. The number of ITAs assigned to each department will be determined based on the department’s requirement for instructional technology support for both students and faculty. The ITAs will be trained in the use of Blackboard Learning Management System utilized by the academic departments to ensure they can provide proper support to both students and faculty. An online cue system will be developed for each department to ensure students and faculty receive support as soon as possible. Access to said ITAs will be clearly communicated to students in syllabi and the College website.
- CTLT Support – BCC will clearly communicate CTLT online teaching and learning support services to students and faculty to ensure rapid and effective delivery of such services.
- Instructional Technology Literacy – BCC will provide online training modules for all educational technology platforms broadly used at the College so as to ensure the necessary preparation and certification of students and faculty prior to the beginning of the semester.
- Instructional Technology Software Platforms – BCC will ensure necessary instructional technology software is available and properly supported for both students and faculty.
- Online Behavior Best Practices Protocols – BCC will provide faculty and students clearly stated language about appropriate behavior in an online learning environment. This will include a delineation of freedom of speech and acceptable behavior versus abuse towards faculty and fellow students. BCC will also provide both faculty and students a clearly stated procedure for reporting for any abuses.
Library & BCC Website
- Library Services– BCC will communicate to students and faculty the support it will provide for online teaching and learning. Available library services will be included in course syllabi.
- Collections and Archives – BCC will communicate access and availability to the college collections and archives for faculty and student use. Alternative online access will be noted when possible.
- BCC Website – BCC will ensure that the whole of its website provides up to date information necessary for the proper functioning of the College. This will include regular fact checking and regular updating where necessary.
Student Tech Support
- Laptops– BCC will ensure students, especially freshmen, have access to a dedicated laptop if needed for online learning. The process of requesting and acquiring a laptop will be streamlined by the Technology Service Center TSC in order to ensure rapid and effective laptop distribution to students. Informational documentation will be distributed directly to students and faculty, in addition to postings on the College website and social media, to ensure the process is clearly communicated and students are aware of the availability of laptops.
- Internet Access – BCC will ensure students who do not have internet access are able to access all required course materials and are able to engage in all required course participation and completion of required course assessments.
- Study Rooms on Campus – BCC will provide study rooms on campus so that students can have safe, quiet spaces for study, contemplation and internet access on campus. All use will be in accordance with COVIDstandards and will be by advance booking and appointment. Space will be limited during Phase 1, but is anticipated to expand as the College moves toward full reopening.
Student Support Services
- Academic Success – BCC will devise online procedures for students to effectively communicate with their academic advisers (both in ASAP and the rest of the College). Academic advisers will be properly trained in utilizing the online advising procedures. In addition, such procedures will be disseminated to students before the beginning of the semester. Faculty will also be informed of such procedures to ensure these are integrated into syllabi before the semester’s start.
- Student Tutoring – BCC will provide online tutoring in most subject areas. An online cue system developed by CTLT in the Spring 2020, will be expanded to cover additional areas of tutoring. Departmental specific and more broad tutoring areas will utilize such online cue system to ensure properly addressing student tutoring needs.
- WAC – Writing Across the Curriculum fellows will develop and provide necessary online support for Writing Intensive WI courses, including working with students and faculty in providing writing support and in developing WI assignments.
- Support Services Communication– BCC will expand online training in the use of communication technologies used on campus, such as Starfish, and on accessing academic support services.
- Mental Health and Welfare– BCC will distribute language to incorporate into course syllabi about accessing student mental health services.
B. Facility Controls
All signage, water flushing and sanitizing stations and wipes will be deployed before occupancy. The campus is currently undergoing an intensive cleaning and disinfecting. The areas to be occupied will be prioritized for routine cleaning. Bathroom availability will be limited to the first floor during low occupancy periods to ensure disinfecting and cleaning takes places on an optimal schedule. Bathrooms on occupied floors will be opened as required. Signage will be posted on doors to alert cleaning staff to spaces that have been used and require service. Logs will be used to track and report bathroom cleaning. The logs and oversight process can be found on the College website and the attached Custodial Plan.
Physical barriers, one-way pedestrian walkways and stairwells, and distancing markers are important to help promote social distancing and to limit transmission. The Carpenters have fabricated removable sneeze guards and partitions for all student facing service areas. The College is purchasing foldable partitions to issue to students/visitors if they wish to utilize in areas where it may be difficult to remain at least 6 feet apart.
As previously stated, the level of signage is a good opportunity to promote the school spirit and brand. The College will install physical guides, such as tape on floors or sidewalks and signs on walls in accordance with the Communication and signage plan. All signage will help ensure that staff and students remain at least 6 feet apart in lines and at other times. Buildings with at least two stairwells will have one designated as up and the other as down. One-way routes will be developed for hallways and these “maps” will be posted in the lobby of each building and on the occupied floors. The College had tested in-house printed documents, but will opt for purchased, easily removal decals.
In classrooms and spaces designated for use, a room map with reduced capacity will be prepared by Campus Planning and utilized by the maintenance team to rearrange chairs and install signage. The map will be posted in the classroom. This map will also include high-touch areas and will be utilized by the custodial team when cleaning.
Currently access to the campus is by appointment only to pick up necessary books and materials or perform services that can only be performed on campus. In all stages, except full operational restoration, access to shared spaces will be limited to 25% (Stages 0-2) and 50% (Stages 3) and will be by appointment only.
|Auditoriums||No large gatherings/public/campus events until further notice – this is space is closed|
|Computing Spaces||Limit to one lab and limit occupancy to ¼ of the current occupancy levels. Seats will be removed to promote social distancing.|
|Campus Service Center||Direct mail preferred but curbside pick-up will be available. Limit visitors in the center by appointment only.|
|Drinking Fountains||Sealed off and closed.|
|Elevators||Occupants must wear face coverings and utilized designated up and down elevators. Occupancy limited to reduced occupancy levels posted.|
|Food Service||Food Deliveries will be restricted to the gate delivery|
|Food Pantry – Access Resource Center (formerly known as Single Stop)||Curbside pick-up by appointment only|
|New Hall||PPS Offices – No public access|
|Alumni Gym and Track||Pool, gym, weight room and facilities are closed|
|Tech Service Center (Roscoe Brown #309)||IT Staff Only – limit use to computer/testing and remote service; curbside laptop pick-up or mailing through CSC|
|Meister Lobby||50% of lobby furniture removed to meet social distancing standards.|
|Meister Patio (Outside)||Outdoor seating will be available to student scheduled for on-site classes. Occupants must observe social distancing.|
|Library||Student study rooms closed to students until further notice; may be used as staff workspaces (temporary); materials checkout and return sanitization procedures|
|Offices||Only essential employees allowed to work on-campus; all other employees are to work remotely (under phase 0 and 1)|
|Labs / Specialized Instruction||Limit occupancy to 50% of approved occupancy level or 6 ft. physical distancing. All persons to wear face covering. Lab schedule will be adjusted to provide sufficient time for cleaning between sessions.|
|Learning Commons / Sage Hall||Closed Until Further Notice – Online tutoring available.|
|Service Delivery||Deliveries to receiving only|
|Small Spaces (e.g. supply rooms, faculty offices)||Limit occupancy to one person at a time, unless all persons are wearing face coverings. If all are wearing face coverings, limit occupancy to ensure social distancing.|
|Restrooms||Limited number will be open and will provide paper towels in restrooms and disconnect or tape-off hand air dryers. Portable hand sanitizers will be posted outside each open bathroom.|
|BUILDING NAME||FLOOR||ROOM NUMBER||COVID-19 OCCUPANCY LIMITS|
|Carl Polowczyk Hall||2||206||6|
|Carl Polowczyk Hall||4||401||10|
|Carl Polowczyk Hall||4||406||10|
|Carl Polowczyk Hall||4||419||10|
Division and Departments are to utilize Microsoft Teams and Zoom Pro to facilitate meetings and manage Department document sharing. Persons on-site who are participating in a conference call with a larger group, may participate from a well-ventilated conference room and must maintain at least 6-foot distance and wear face covering or call in from the personal workspace. Essential in-person gatherings (e.g. Public Safety muster and training that cannot be done remotely) should be held outdoors whenever possible.
Meeting spaces that have been used should have a notice posted to alert custodial staff to clean and disinfect the space. As feasible, meeting spaces should be dedicated to a single department or group and two hours of time should elapse between meetings.
The vending machines are a potential source of transmission. We are working with the vending company to modify the vending location plan. The college will work to consolidate placement of the vending machines and will work with the company to expand the healthy food options, particularly as the campus population is reduced and the cafeteria is closed. Wipes and sanitizer will be located near machines. The vending machines are being placed on the COVID circulation plan and will be included in the daily cleaning rotation.
We will also be working to facilitate the vending machine acceptance of the mobile app to minimize contact with the machine surfaces.
The College will install physical guides, such as tape on floors or sidewalks and signs on walls in accordance with the Communication and Signage Plan to promote social distancing during use.
As airborne exposure to the virus should be controlled, the College is promoting changes to building operations, including the operation of heating, ventilating, and air-conditioning systems, to help reduce airborne exposures.
In accordance with the ASHRAE (American Society of Heating and Air-Conditioning Engineers) standards and recommendations, the college facility team is working to Increase outdoor air ventilation and are opening outdoor air dampers to limit recirculation and improve central air filtration to the highest compatible with the filter rack.
For those areas that are occupied, the college will keep the systems running for longer hours, if possible, 24/7 and will consider portable room air cleaners with HEPA filters.
The BCC re-occupancy plan involves a layered approach to protecting our facilities during the COVID-19 pandemic. In accordance with published ASHRAE’s C-19 guidance for reopening schools and universities BCC has done the following:
Summer Pre-Re-occupancy Steps:
- Reviewed air distribution conditions of existing spaces (i.e. looked for covered diffusers, blocked return grilles, overly closed supply diffusers/registers and return/exhaust grilles)
- Reviewed spaces for existing Indoor Air Quality issues, if any, to address any deficiencies identified, if possible.
- Generally inspected spaces to identify any potential concerns for water leaks or mold growth that could negatively impact occupant health.
- Checked all lavatories and laboratory sinks for correct operation and to ensure faucets, soap dispensers, eye wash stations, etc. are functional and adequate supply of soap is available to allow for proper handwashing.
- Completing preventative and deferred maintenance projects not directly related to pandemic, but potentially improving facility IEQ:
- Clean/disinfect building surfaces, focusing on high touch surfaces – secure spaces from access once cleaning is complete.
- Review control sequences to verify systems are operating according to this guidance to maintain required ventilation, temperature and humidity conditions to occupied areas.
Startup Checklist for HVAC Systems Prior to Occupancy:
- Maintain proper indoor air temperature and humidity to maintain human comfort, reduce potential for spread of airborne pathogens and limit potential for mold growth in building structure and finishes (ASHRAE Standard 55, recommends temperature ranges of 68-78 degrees). BCC maintains 70 degrees on average.
- Verify proper separation between outdoor air intakes and exhaust discharge outlets to prevent/limit re-entrainment of potentially contaminated exhaust air (generally minimum of 10-foot separation – comply with local code requirements).
- Measure building pressure relative to the outdoors. Adjust building air flows to prevent negative pressure differential.
- Verify coil velocities and coil and unit discharge air temperatures required to maintain desired indoor conditions and to avoid moisture carry over from cooling coils.
- Review outdoor airflow rates compared to the most current version of ASHRAE Standard 62.1 or current state-adopted code requirements.
Startup Checklist for HVAC Systems Prior to Occupancy:
Filtration in all mechanical equipment:
- Verify filters are installed correctly.
- Review standards for frequency of filter replacement and type of filters to be utilized.
- Select filtration levels (MERV ratings) that are maximized for equipment capabilities, using MERV 13 or greater, if equipment allows, while assuring the pressure drop is less than the fans capability.
- Perform initial air flush of all spaces prior to occupants re-entering building:
- Mechanical systems would have operated in occupied mode in excess of the minimum period of one week prior to students returning.
- Domestic water systems have been prepared for use. Systems have been flushed to remove potential contaminants from stagnant equipment, piping, fixtures, etc.
- Domestic cold-water and hot water systems have been flushed with all fixtures on a branch of piping opened simultaneously for a minimum period 15 minutes.
By limiting re-occupancy to a select area within designated buildings, SEP staff plan to maintain the air quality of the spaces through scheduled air filter changes.
HVAC System Maintenance and Filter Replacement during the COVID-19 Pandemic:
As per guidance from our Environmental Health and Safety Office, during this COVID-19 pandemic, additional safety precautions are warranted to minimize risks associated with handling filters that can potentially be contaminated with the virus – SARS-COVID-2 which when exposed to without proper protection could lead to coronavirus disease – COVID-19.
BCC Selective energy engineers, HVAC technicians and other PPS workers performing maintenance and/or replacing filters on any ventilation system with a potential for viral contamination should wear appropriate personal protective equipment (PPE). The following PPE are required to use:
- A properly-fitted respirator (N95 or higher e.g. half-face respirator)
- Eye protection (safety glasses, goggles, or face shield)
- Disposable gloves
Filters should be changed with the system turned off, while wearing gloves, with respiratory protection. When feasible, filters can be disinfected with a 10% bleach solution or another appropriate disinfectant, approved for use against SARS-CoV-2, before removal.
Extended building and business closure, may potentially lead to stagnant water inside building plumbing. Therefore, we will limit drinking fountains and encourage staff and students to bring their own water or use bottled water. The college is inspecting the water service and how water moves through the system, from the street to point of use. The team will inspect and replace water filters in occupied areas. The main water treatment system is being maintained and serviced.
The system has been flushed from the water main to the building and devices connected to the plumbing system will be serviced following manufacturer’s instructions, prior to re-occupancy. The college has drained and cleaned water storage facilities and readings are monitored on a monthly basis by a third-party monitor. The College will continue to flush the domestic water and is in the process of procuring hot water heaters to replace aged/malfunctioning units. The flushing of the campus water systems from our hydrants normally occurs annually during the summer months and will be completed prior to re-occupancy.
A schedule is being established and the re-occupancy committee will be kept up to date on the status of the water systems and the flushing program.
II. PROCESSES AND SERVICES
A. Access to Campus
Until the vaccine is developed, the College will strive to minimize on-campus activities and interactions with the essential staff. To the extent possible, visits by nonessential staff are limited to Tuesday and Thursday from 9 am to 11 am. Requests to work or visit campus are submitted through Public Safety and are vetted to ensure staff and contractors working on the campus and those visiting are not assigned to the same area of the campus. The upcoming visitor list is shared with Facilities supervisors to guide workorder assignments. The list of actual visitors is shared with the Custodial supervisor to facilitate cleaning.
During Phase 1, the campus will open select labs in Meister and CPH for scheduled instruction. In addition, outdoor space and one academic computing lab will be made available to students scheduled for on-campus classes.
The College will introduce appointment-based scheduling for spaces and services during Phase 2 and 3 and will announce these services as they become available. The College will not be serving students from other colleges until Phase 4.
All courses have been moved online, except a select number of labs, which will be hosted on campus.
To minimize the threat of a resurgence, The College is taking a careful, gradual return to campus. Therefore, the College will be extending the telework option for most employees through at least the end of 2020. For business service units, staff will be scheduled for back-office operations that are required to be performed on campus. There may be specific circumstances in which some staff may be asked to work on campus, though only in accordance with New York State safety and health guidelines for higher education institutions.
All Contractors and vendors must receive approval to work on campus and the College is currently required to verify daily to central office that the campus can accommodate contractors. Each contractor is required to prepare and submit a safety plan to Campus Planning for review and approval before work on campus begins. As part of the safety plan, the contractor/vendor confirms they will adhere to all appropriate safety protections and promptly notify the college should any employee become ill or test positive. Contractor requirements related to COVID-19 include, but are not limited to, the following:
- All contractor visits to campus must be pre-approved and scheduled. No unauthorized or unscheduled visits are permitted.
- All maintenance personnel must be pre-approved by PPS and a workorder entered in the system for the work performed and the equipment locations serviced.
- Contractors must follow NYFORWARD Guidance for Construction or other applicable industries.
- Contractors must prepare a COVID-19 Safety Plan which will be reviewed by Campus Planning and the EHS Officer. The plan must be specific to the work to be performed on campus. As applicable, the plan must address all required elements of the Interim Guidance for Construction Activities During the COVID-19 Public Health Emergency.
- A daily log must be maintained and submitted to the Campus Planning and Public Safety. The anticipated and actual persons on campus will be reported in the Public Safety end of tour reports.
B. Contactless Services
The College is working to provide contactless service at the gate access, parking, vending and photo ID upload. The College will also be utilizing the CUNY app for pre-health screening and visitor management. The college is also updating the College mobile app to provide for more opportunities to stay connected and involved during these times.
C. Custodial and Facilities Services
Custodial Services has implemented a layered and targeted cleaning program that responds to the varying space uses. As sanitization needs increase, lower level services will move to a rotating schedule.
This methodology has been effective and is being refined. With the transition to online learning, the facilities and custodial teams have been shifting from routine and targeted cleaning to intensive high-touch point cleaning and are streamlining cleaning of offices, classrooms and spaces that are not being utilized daily.
The COVID-19 Tactical team will work to deploy and monitor the PPE deployment related to masks, signage, and supports. The Campus Service Center will be the central repository for issuance of personal safety items. Campus Planning will develop deployment plan. Buildings maintenance staff will install and custodial teams will maintain. The Public Safety team will inspect during their rounds.
|Phase||PPE Management and Monitoring|
|1||Targeted Touch Point Cleaning
Rotational Routine Cleaning
College is centralizing on-campus stores and has secured donations and initiated procurement or manufactured:
Cloth face coverings and disposable face coverings
Plexiglass or equivalent protective shields
Sanitizer stands for entry points
|2||Targeted Touch Point Cleaning
Rotational Routine Cleaning
Personal Protective Equipment (PPE), 1 cloth face masks, will be distributed to all returning employees
Plexiglass/ Sneeze Guards have been installed in customer service areas
Additional plexiglass screens will be installed in accordance with Department plans
Cleaning supplies will be distributed in a prioritized manner
Sanitizer stands will be placed at designated entry points
Wipe stands will be placed in accordance with the circulation plan maps
Signage will be installed in conjunction with department plans
|3||Targeted Touch Point Cleaning
Rotational Routine Cleaning
Personal Protective Equipment (PPE), 1 cloth face masks, will continue to be distributed to all returning employees
Plexiglass or equivalent protective shields will be monitored
Cleaning supplies will continue to be distributed in a prioritized manner
Wipe Stations will be monitored for effectiveness and refilled
Sanitizer stands will be monitored for effectiveness and refilled
Signage will be monitored for effectiveness and replacement
|4||Targeted Routine Cleaning
Rotational Touch Point Cleaning
Personal Protective Equipment (PPE), 1 cloth face masks, ordering and distribution evaluated
Plexiglass or equivalent protective shields needs will be evaluated
Cleaning supplies will continue to be distributed
Wipe Stations will be monitored for effectiveness and refilled
Sanitizer stands will be evaluated for effectiveness and refilled
Signage will be evaluated for effectiveness
During Phase IV, targeted and routine cleaning will resume, but time will continue to be allocated to high-touch point and intensive clean programs. High-touch point cleaning consists of using approved disinfectant in all campus facilities at least once a day on high touch areas such as: light switches, door knobs/handles, faucets, handles to flush toilets, interior handrails, elevator buttons, ATM machines, vending machines, common-area furniture and common area computer lab keyboards, conference room tables, classroom tables and desks. These more frequently touched surfaces can be reservoirs for germs and transmission may occur through contact with these surfaces.
In addition to the high touch cleaning, the custodial team will conduct the following routine cleaning:
- Dust- and wet-mopping or auto-scrubbing floors
- Vacuuming of entryways and high traffic areas
- Trash removal and recycling
- Restroom and seating areas
- Wiping heat and air conditioner vents
- Spot cleaning walls
- Spot cleaning carpets
- Dusting horizontal surfaces and light fixtures
- Cleaning spills
- Regular cleaning and laundering of microfibers and linens
To facilitate improved services and efficiency, the college is adopting several new initiatives including new sustainable entry mats in all buildings, chemical solution stations to ensure the solvents are measured and dispensed accurately and a microfiber cleaning program. Microfiber cloths and mops are color coded and employ a system to reduce virus transmission and cross contamination. A Custodial Services washer/dryer has been installed to support this program.
Specialized guidance to facilitate personal cleaning of equipment, tools or computers have been developed.
The Facilities Team has conducted a survey of all bathrooms on campus and developed a 114-point improvement plan, which is currently being implemented.
The more intensive and disinfecting duties may limit other work and services performed by Custodial Services, such as vacuuming.
All Classroom, Conference Rooms and Office Doors are being marked with a flip able placard when they are cleaned, If the room is used, occupants are asked to remove or flip the placard so custodial staff will know to clean the space.
Cleaning and sterilization will utilize a methodology developed by Earle H. Spaulding to provide a rational approach to disinfection and sterilization of patient-care items and equipment. This classification scheme is used by infection control professionals and others when planning methods for disinfection or sterilization. The disinfection level is categorized as critical, semi-critical, and noncritical according to the degree of risk for infection involved in use of the items.
- Critical – Critical items confer a high risk for infection if they are contaminated with any microorganism. Objects that enter sterile tissue or the vascular system must be sterile because any microbial contamination could transmit disease. This category includes surgical instruments, cardiac and urinary catheters, implants, and ultrasound probes used in sterile body cavities. Most of the items in this category should be purchased as sterile or be sterilized with steam if possible
- Semicritical – Semicritical items contact mucous membranes or nonintact skin. This category includes respiratory therapy and anesthesia equipment, some endoscopes, laryngoscope blades, esophageal manometry probes, cystoscopies, anorectal manometry catheters, and diaphragm fitting rings. These medical devices should be free from all microorganisms; however, small numbers of bacterial spores are permissible. Intact mucous membranes, such as those of the lungs and the gastrointestinal tract, generally are resistant to infection by common bacterial spores but susceptible to other organisms, such as bacteria, mycobacteria, and viruses. Semicritical items minimally require high-level disinfection using chemical disinfectants.
- Noncritical – Noncritical items are those that come in contact with intact skin but not mucous membranes. Intact skin acts as an effective barrier to most microorganisms; therefore, the sterility of items coming in contact with intact skin is “not critical.” In this guideline, noncritical items are divided into noncritical patient care items and noncritical environmental surfaces.
D. Face Coverings and Personal Protective Equipment (PPE)
Medical grade masks and gloves must be reserved for healthcare workers, first responders and those performing higher risk tasks that require close contact.
All staff, faculty, students and contractors arriving at or performing duties on the campus are advised that they should arrive wearing an appropriate face covering and that they are to wear the face covering at all times when on campus. The College will allow individuals to use their own acceptable face coverings but will have supplies on hand for employees who require a face covering. Employees must comply with all applicable OSHA and safety standards.
A face covering can include a paper or disposable mask, cloth mask, neck gaiter, scarf, bandanna, or a religious face covering. A face covering must cover the mouth and nose completely. The covering should not be overly tight or restrictive and should feel comfortable to wear.
On campus, recommended face coverings can be reusable cloth or disposable dust/surgical masks, unless the type of work activity requires higher-level respiratory protection. Any use of higher-level respiratory protection must be in accordance with OSHA standards and approved by the College EHS Officer. N95 masks are limited in availability and must be reserved for employees who have the highest potential for exposure to SARS-COV2 virus.
The campus has installed posters and shared CDC videos on the proper way to don (use) and doff (take off), clean, and dispose of face coverings/masks: https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks.
Gloves (non-Latex nitrile) with proper use are designed to protect against touch surface contamination. While gloves are not generally necessary when hand washing with soap and water or hand sanitizer is available; however, requests for gloves can be directed to the Campus Service Center, who will review with the EHS Office before issuance.
Employees must wear gloves when performing duties that may promote infection transmission. This would include while handling food or collecting or distributing materials throughout the workday (e.g., mail services, cashiers). Glove use shall be in accordance with OSHA guidelines and will required employees to wash their hands or use hand sanitizer after gloves are removed.
Personal barriers will also be available for use in areas that social distancing may not be optimal.
Face shields will be offered to faculty, staff and students working in labs or other locations where social distancing is not feasible. Face shields are reusable and can be disinfected after use with disinfectant spray or wipes. Masks/Face coverings must still be worn in addition to a face shield.
Specialized face shields will be provided for faculty so students who might be hearing impaired can see the instructor’s lips.
The management of the PPE inventory, including ordering, record management, and distribution, is being centralized in the Campus Service Center. PPE will be available to all the campus community (i.e., students, faculty, staff) based on the PPE level prescribed by the EHS Officer. The EHS Officer and the Service center will work with Facilities, Public Safety, and the Laboratory Staff to document, secure and distribute the appropriate level PPE. The Campus Service Center is assembling and will maintain a “Welcome Kit” consisting of a mask and hand sanitizer for all Campus staff, faculty and students. The CSC will be staffing daily to respond to PPE needs. On-Campus personnel can make an appointment or have the mailroom staff deliver PPE replacements. There is an adequate supply of face coverings, masks and gloves should a faculty, student or staff member on campus require a replacement.
The City University of New York and Bronx Community College take the well-being and safety of our students, faculty and staff very seriously. We all have a responsibility to minimize the threat of transmission. The Campus Community is reminded to:
- always wear a mask when on campus and when gathering with other individuals
- maintain physical distance of at least six feet on campus and when gathering with individuals outside the classrooms and other areas
- limit the size of on campus gatherings;
- minimize and limit the size of events gatherings with other students
- avoid behaviors that recklessly or intentionally endangers the health of others
- prevent behavior that interfere with the institution’s educational processes.
Failure to maintain compliance with physical distancing or PPE requirements place others at risk and may be subject to disciplinary action.
The Campus Service Center will be the central repository for PPE and will be exploring a mask vending machine. Depots will also be available to essential staff through Public Safety and the EHS Office. While disposable masks will be available on campus should a mask malfunction, for sustainability, all campus community are encouraged to utilize reusable, washable masks.
The College is in the process of ordering welcome kits. These kits, which will include a reusable face covering and a personal bottle of hand sanitizer will be procured and managed by the Campus Service Center. These kits, which will be funded by the Auxiliary, will be stocked by the Campus Service Center for sale and one courtesy kit will be provided to each person during orientation or their first visit to the campus during the persons phased reopening schedule.
E. Health, Wellness, Screening and Testing
The College will follow the CDC guidelines related to testing, which recommends calling your doctor for advice if you think you’ve been exposed to COVID-19 and develop symptoms. The testing process and timeline for results vary by location. Currently, there are two types of tests available from your health care provider for COVID-19:
- Viral tests tell you if you have a current infection
- Antibody tests tell you if you’ve been previously infected.
Please visit https://www1.nyc.gov/site/coronavirus/get-tested/covid-19-testing.page for information on where to get tested. The City has established a testing center at Lehman and there are several health care providers in the area that can also provide health services.
As per the directive issued by New York State, training is required for all employees who are visiting or working at any City University of New York office or facility. This includes employees visiting their office briefly, employees returning to work according to approved plans, and employees deemed essential and already working onsite.
All employees must participate in the New York State COVID19 Response: Return to Work Training located in CUNY Blackboard. You must complete the training to visit or work onsite at BCC. The course includes a 12-minute video which was provided by the State it covers:
- An overview of COVID-19
- Daily screening protocols for employees reporting to agency and authority worksites
- How to get tested for COVID-19
- Rules for social distancing, use of personal protective equipment (PPE) and other measures to work safely in agency and authority worksites
- Managing stress and anxiety
The course is available under the “My Organizations” area on the right-hand side of the screen on you login to CUNY Blackboard. If you need assistance with accessing or using Blackboard, training instructions can be found at: https://www2.cuny.edu/about/administration/offices/cis/core-functions/cuny-blackboard/
The Campus Community is strongly reminded to stay home if they have symptoms or believe they have been exposed.
New York State requires that all individuals (Faculty, students, staff and providers dropping children at the childcare center) undergo a daily health screening before being allowed to return to campus. The screening process includes a health questionnaire which should be completed online prior to reporting to campus whenever possible. The health screening questionnaire checks for potential COVID symptoms. If you have a temperature or answer “Yes” to any question, you will be advised to stay at home.
When arriving on campus, the Public Safety team will coordinate the health screening stations. Visitors will need to answer health screening questions or show your mobile device with timestamped confirmation that you have. If the questionnaire has not been completed beforehand, it will be administered at the entrance. Public Safety will also complete a temperature check utilizing a contactless thermometer. If you have a temperature or answer “Yes” to any question, you will be advised to return home.
If the temperature check indicates a potential fever, the person will be asked to wait 30 minutes in the quarantine room in Roscoe Brown. After 30 minutes, the temperature check will be administered again. If the person is found to have a fever, they will be advised to go home and get tested.
The University is developing an automated pre-visit health screening form. In the interim, the college is testing several options for daily health self-assessments. The goal is a fully automated health screening app that leverages current technology and integrates with the BroncoCard to minimize service contact.
To enable the campus community to self-check their temperature during the day, the college will be installing temperature self-check stations.
Self-check stations will also be installed at time clocks and at least two main access locations on campus. A wipe station will be installed and maintained next to each temperature self-check station.
If a person utilizing the temperature self-check station registers a temperature (above 100 deg F), they are asked to immediately report to public safety and go to the quarantine room. Their temperature will be taken again and if it remains high, they will be asked to go home or arrange for pick-up. They must have a negative COVID test and no symptoms for 24 hours before returning to campus.
Any individual who screens positive for COVID-19 symptoms must be sent home to their residence or to the designated isolation or quarantine location with instructions or arrangement for health assessment and testing.
Persons should not come to the campus if they are feeling unwell. Persons arriving at or reporting to PS that they are not well must go home or to a healthcare facility, depending on how severe their symptoms are, and follow CDC Guidance for caring for oneself and others.
Screening will be conducted at the entrances by PS staff. The College will strive to have at least one EMT on duty for each shift. Persons with a temperature will be denied access to the campus. A quarantine room is being established in Roscoe Brown, in close proximity to the main gate, to provide a location for employees who require isolation or quarantine.
Campus provided healthcare providers will use Standard and Transmission-Based Precautions when caring for sick people. See: What Healthcare Personnel Should Know About Caring for Patients with Confirmed or Possible COVID-19 Infection
Campuses must establish procedures for safely transporting anyone who is sick to their home or to a healthcare facility. If you are calling an ambulance or bringing someone to the hospital, try to call first to alert them that the person may have COVID-19.
Health screening information will not be shared and will be kept confidential, to the extent possible. This information will be classified as medical information and the college maintains medical information about employees in files that are separate from other personnel files and only maintained by the COVID liaison.
The College will protect the confidentiality of this information, with the following exceptions: supervisors and managers may be informed regarding necessary restrictions on work or duties of an employee and necessary accommodations; first aid and safety personnel may be informed, when appropriate, if someone requires emergency treatment; and government officials investigating compliance with federal discrimination law must be provided relevant information on request.
The College encourages anyone who may be experiencing symptoms to avoid coming to the campus. It will be critical for symptomatic individuals to avoid all face-to-face interactions and public gatherings regardless of social distancing practices. Employees must notify their supervisor and Human Resources of illness or suspected COVID-19 infection and report symptoms through the health screening form.
The college will provide flexibility for staff, faculty and students who may need to continue teleworking or telelearning due to their unique situations. The College is updating the alternate work schedules available and already has an ample leave request program in place.
All individuals working, visiting or learning on the campus may request a reasonable accommodation. The College will strive, to the maximum extent possible, to grant reasonable accommodations to students, faculty and staff related to COVID-19 and streamline or automate the existing mix of approaches to accommodations, as needed, to handle the volume of COVID-19-related accommodation requests.
The college will expand and leverage the existing request processes established as part of the current Reasonable Accommodation and Disability Affairs program(s) to provide informed, prompt and consistent reviews. These programs also apply to people with an underlying health condition (compromised immune system, currently or recently pregnant, heart disease, lung disease, etc.) that increases risk for contracting COVID-19 or being harmed if contraction occurs. If an employee has a documented underlying health condition, they have the right and are encouraged to request a reasonable accommodation by contacting the Human Resources Office. Each case will be reviewed individually and an accommodation plan developed. Examples of reasonable accommodations include, but are not limited to:
- Teleworking or otherwise reducing contact with coworkers and students
- paid, sick, unpaid leave
- staggered work schedules
- changing workstations to practice social distancing
When requesting a reasonable accommodation, describe the nature of the accommodation requested and how it will assist you in performing the essential functions of your job.
Employees who are clinically diagnosed with COVID-19 or receive a positive test result must remain isolated based on the recommendations from their health care provider, public health official or the Campus COVID-19 liaison. All employees must communicate they are symptom free and have been issued a cleared status with Human Resources and receive guidance prior to returning.
Employees who report symptoms without known exposure to COVID-19 must be symptom-free for 24 hours before returning to work.
Employees returning from travel abroad or from a location where transmission is occurring, should contact their supervisors to make arrangements to work remotely, if this is not already in place.
Persons returning may be required to quarantine after travel, per current CDC and NYSDOH guidance and that in such cases accommodations will be made to allow for remote learning or work, as needed. If an employee voluntarily travels, the supervisor may require the employee charge their leave for this quarantine period.
To report a positive COVID-19 case, contact Human Resources or the COVID liaison. The liaison will conduct contact tracing in close coordination with state and local health departments using the protocols, training, and tools provided through the NYS Contact Tracing Program.
If an individual tests positive for COVID-19, the Campus Coronavirus Liaison will immediately notify the Campus Coronavirus Coordinator. The Coordinator will ensure that the State and local health department are immediately notified about the case (and notify the SVC for Institutional Affairs and the Campus Reopening Committee). They must also notify the Chancellery/COO’s Office and the Campus Reopening Committee. In the case of an individual testing positive, the College will develop plans with local health departments to trace all contacts of the individual in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program. Confidentiality will be maintained as required by federal and state law and regulations. The College will cooperate with state and local health department contact tracing, isolation, and quarantine efforts.
A COVID Response Team has been established to monitor, manage and report on incidents. The aggregate information will be shared with Cabinet and the Re-Occupancy Committee. The college will use the CDC “Institutions of Higher Education Decision Tree’ as a guide to determining ramp down activities.
If there is a confirmed COVID-19 case on campus, the campus will consider a short class suspension of up to 7 days for areas in which the positive occupant was present (see CUNY Guidelines for Safe Campus Reopening, Section III. B) along with building and facility closure to clean and disinfect. The campus will also contact the NYS Contact Tracer Initiative in consultation with local/State officials. Shutdowns may involve rolling campuses closures (e.g. of 14–28 days) as required by internal and external monitoring criteria (A Blueprint for Back to School).
Ramp-down activities will align with the level of community spread, with minimal or moderate spread requiring higher levels of cleaning and potential closure.
If the suspected exposure or positive findings reflect confidence in a low level of risk to the wider campus community, the areas will be deep-cleaned and disinfected. This should be coupled with notifications to potentially impacted students, faculty and staff, and ramp down measures being applied e.g. testing (referrals to City testing sites) and tracing of members of the campus community, moving classes to remote learning, asking employees to work remotely, etc. for the short duration of such limited closures (March 19, 2020 letter to staff from Chancellor).
The ramp down response to the local and community health situation within a campus, a community or the City as a whole, should be made following the governance process set out in Part 1, Section B, of the CUNY Guidelines for Safe Campus Reopening. Final decisions on shutting down particular buildings/areas within campuses, individual campuses, or multiple campuses, as appropriate, will be made by the Chancellery/COO’s Office in consultation with local/State authorities.
The reopening plan for the CUNY campuses proposes four stages, moving from a soft reopening to full operations as described in the Phasing Section of the CUNY Guidelines for Safe Campus Reopening. Depending on which stage of reopening CUNY is in, closure of a campus or campuses may involve reverse engineering to lower stages, up to and including a total shutdown.
The CUNY and BCC intention is to move forward and bring more activity back to the campus in a safe, expeditious and controlled manner. BCC is prepared to reverse and adjust reopening as conditions warrant. The COVID Response team will monitor the internal and external conditions and support the COVID Liaison with metrics on current caseload and environmental conditions. Monitoring elements will include:
- Federal, New York State, and New York City regulatory guidelines and mandates
- Infection/health system status at the local, state, regional and nation-wide level
- Status of resources and infrastructure to combat contagion (e.g., Custodial and PS staffing, PPE, health system capacity, testing and tracing)
- Compliance of greater public with COVID-19 protocols (e.g., group gatherings, social distancing)
- Reclosing status of neighboring universities
- Spread of infection on campus (i.e. via data reported by Campus Coronavirus Liaisons – metrics on current caseload, new flu-like symptoms, spread)
- Status of resources and infrastructure to combat contagion on campus (e.g. University health system capacity, PPE resources, Testing & tracing resources)
- guidance and information from New York State and CUNY.
The COVID response team will monitor the metrics and health conditions on campus, utilizing the information from the self-check questionnaires, gate access temperature and questionnaires, and time and leave information, and exposure incidents. The team will monitor and assess warning signs that the infection level may be increasing and will support the Campus Coronavirus Liaison. The Coronavirus Campus Liaisons has primary responsibility for collecting accurate and complete data about each individual on their campus with possible exposure to the coronavirus and for sharing that information with the Campus Reopening Committee and the SVC for Institutional Advancement. Campus Coronavirus Liaisons should report information from their campus as well as the online NYS Daily Health Screening Template. The Coronavirus Liaison will also ensure these issues are reported to Cabinet, the Re-Occupancy Committee and the Campus Community.
As we move through these difficult times, it is important that we honor those we lost and the fortitude demonstrated by our BCC community. The University has launched a memorial page to honor those in our community who have been lost to the pandemic. The University also has health and wellness resources available. The College has engaged a Fellow to document the College response and to assist in an objective operational debriefing review.
The President and Divisional VPs will determine which personnel are needed on campus. This is consistent with Governor Cuomo’s Executive Order, which defines essential personnel as “anyone whose job function is essential to the effective operation of their agency or authority, or who must be physically present to perform their job, or who is involved in the COVID-19 emergency response.” Employee schedules and designations may shift over time as campus needs change.
It is important to remember that only supervisors have the authority to determine if an employee can telecommute. Therefore, it is essential that all supervisors and department heads, whether they work on the teaching or non-instructional faculty or professional staff, on a campus or at CUNY Central, maintain a steady and open line of communication with their teams to ensure that expectations are communicated in a clear manner. As circumstances are subject to change on the ground, the presidents and deans may change the composition of those employees designated essential to meet the academic and operational needs on our various campuses.
The liaison will receive the completed mandatory health screening assessment templates from students, faculty and staff and immediately notify the SVC and the Coronavirus Campus Coordinator of any possible positive cases reported through the screening process” (who, in turn, will ensure the immediate notification of local health officials). In addition, the College will request that individuals who believe they may have COVID-19 and are awaiting test results or have positive test results must notify their Coronavirus Campus Liaison via the screening template.
F. Communication Plan
To ensure the Campus Community receives prepared, well-coordinated, timely, accurate and useful information on the virus and the college response, the College Marketing team will document, maintain and execute, a Communication Strategy Plan. The Plan will document the overall methods and planning and will include appendices to catalog the actual signage, email templates, and webpage documents. To the extent possible, messaging will leverage the College branding.
Communications related to incidents or policy will be formal, while other communication will be a more casual style. Communication shall include:
- Information on the Virus and Safety Best Practices
- the Re-Occupancy Plan
- Contact Information
- COVID Incident and Tracing Alerts
- Reopening and Closing Phases
- Campus Improvements, Process Changes and Activities related to COVID
- Notification and information on any incident, closure and reopening efforts.
- campus facility and staff highlight and achievements to promote a feeling of connection and well-being with the campus
The Marketing Team will facilitate identification and transmission of key messages throughout the incident and will proactively solicit information and feedback:
- Fiscal and Campus Wellbeing
- Custodial and facility improvements to prevent spread
- Employee Personal Health and Wellness and Resources for those in need
- Telework and Professional Proficiency during the pandemic
- Campus Happenings to keep the Campus Community Connected to the Campus
- Policy and Process Changes due to the Pandemic – e.g., curbside pickup
- Useful Links and Resources
The Marketing and Communication Team will support the college efforts through:
- Participation in the Re-Occupancy Committee and partnering with the COVID Response Team to develop messaging
- Maintenance of the Coronavirus Incident and Response Website – including posting of the plan and re-opening progress
- Ensure regular updates to key constituencies – employees/ students/ related entities/ customers and service providers
- Hosting/Coordination of College Town Halls
- Email and Broadcast and Social Media Communication
The Following webpages are being created:
- Safety Updates: This page holds alerts and status information
- Coronavirus Incident: This page documents the incident
- Coronavirus Response: This page catalogs the Reopening plan
- Employee Health and Safety: PPE Guidelines, Mental Health and Wellness
- Telework Resources: Information to support off campus working
- Signage: a webpage outlining the signage with download options for supervisors to be able to generate additional signage, if desired.
Social Media will be used to amplify messages and alerts. Social media will refer viewers to the webpage for aditional information
If a person tests positive, the college will follow the process for tracing, communication and when appropriate shut-down protocols. The College will seek to ensure Public Safety, Custodial and power plant shifts are sufficiently staggered to prevent impact to a full shift such that a college closure would be necessitated. The College is implementing the re-opening in a manner that will enable prompt reversal should it be necessary. The COVID Response Team will work with the Campus Coronavirus Liaisons who will report daily to the Campus Reopening Committee and to the Chancellery/COO’s Office on COVID-19 exposures. This data, along with local and state data and guidance, will guide the campus working with the Chancellery/COO’s Office on decisions as to closures.” When a positive case of COVID-19 is identified, the College works with the appropriate parties on contact tracing.
The College will immediately contact any employee, or student, or other individual known to have been in close contact (as determined by the CDC definition) with a positive case and the College may advise contacts to self-quarantine as a precautionary measure while appropriate contact tracing is in process.
For those faculty and staff that are on-campus, outline the physical signage and reduced pedestrian traffic patterns implemented to promote physical distancing. The circulation plans and signage chart (see attached) will be maintained and updated to support uniform and consistent signage. The Campus Service Center will assist with sourcing, procurement and/or printing of the signage and banners. The signage chart will become part of the Campus Service Operating Guide and they will be the signage webpage owner. Campus Planning will provide floorplan and occupancy information. Building Operations staff will install the signage. Custodial and Public Safety staff will monitor signage conditions and alert CSC when additional or replacement signage is required.
- Gate Banners
- Safe Practices and Hygiene
- Physical Distancing rules
- PPE Requirements and Proper Use
- Cleaning and Disinfecting Protocols
- Reduced Occupancy and Directional Signage
- Digital signage
- Sharing information with staff, students, and faculty without increasing fear and stigma
- Communicating steps being taken to prepare and how additional information will be shared
- Communicating changes to campus schedules or functions, and any resources to help the community adjust to new campus behaviors
- Communicating information students/faculty/staff can use to protect themselves from infection, and the actions taken by the university to mitigate the spread of COVID-19 (e.g., disinfection routine, health policies for staff, and health & safety measures in place)
- Establishing formal and informal routes of communication for students/faculty/staff to express concerns, questions, comments, and feedback
III. CAMPUS SERVICES
To the extent possible, visits to campus by those not scheduled to work on campus, are limited to Tuesday and Thursday from 9 am to 11 am. These visits are to pick up personal items, not to perform work. To the maximum extent possible, remote teaching, learning and telework will be the predominant mode with only essential staff on campus. During later phases, the college will add contemplative and shared spaces and activities will be phased in utilizing appointment scheduling, social distancing and physical controls.
The Campus Service Center provides customer service and support to the Campus Community. The Campus Service Center is conveniently located on the main floor of the Roscoe Brown Student Center and is designed to be the hub for all campus services, including the virtual bookstore book distribution, mail/ messenger, copy/scanning, and parking permit issuance. This team also provides coordination and monitoring for third-party contract service providers, such as vending, cafeteria and copiers.
The CSC also oversees the printing/duplicating and scanning services for the college. Requests for printing/copying can be submitted online through the workorder portal:
The online bookstore is an important support to the College and our online teaching and learning. The CSC works closely with our service representatives to enhance services. Currently, the College and the CSC are working with the online bookstore to facilitate electronic resources and direct shipping to students to the maximum extent possible. The CSC is also working to provide a mechanism for the students in the art program to order course specific supplies when they are enrolling and ordering their books.
For those employees who are traveling to the Campus and use public transportation or ride sharing, during this time you may be considering alternate forms of transportation that will limit close contact with others, such as walking, biking or driving alone, or you may be planning to utilize mass transit during less congested times.
To support our employees, the College will not be selling parking permits for Fall 2020 and will allow students, faculty and staff arriving at campus in the parking lot at no cost.
Prior to the pandemic, the college had a decentralized technology and laptop loaner program. The current situation requires these various distribution sites and software needs be centralized managed. To facilitate this the college is working to consolidate staff and services into the Technology Service Center located on the third floor of Roscoe Brown. A new asset management system is being deployed to track all Chromebook, laptops, and iPad and all devices will be issued by the TSC staff. This will allow the college to better track, monitor and service devices and software issued to faculty, staff and students.
Device inquiries can be directed to:
- Website: http://www.bcc.cuny.edu/laptop-requests-distribution/#1585085843944-cedc564c-a008
- Link to the form: https://tinyurl.com/BCCMobileDeviceRequest
- For inquiries regarding status: email@example.com
- For inquiries regarding returns: firstname.lastname@example.org
All device requests are checked against the CUNYFirst data to ensure the student is currently enrolled and that we have the correct address. Once confirmed, devices are mailed via UPS.
Labels and mail tracking will be monitored by the Campus Service Center/mailroom to ensure proper internal controls.
Device returns are accepted by the Public Safety Officer at the gate and brought to the TSC.
To support remote learning and telework, the Campus will be securing personal mifi devices. This inventory will be managed by the Technology Service Center and will be issued based on student need and wifi availability.
The College is configuring labs and a select number of rooms to be on-line instructional support rooms. These rooms will have two smartboards and a swivel camera device. The College has also leveraged the Student Technology Budget to provide a variety of software to transition to online teaching and learning.
The College has merged the Technical Service Center and the staff of Academic Computing to provide the remote technical service support needed for remote online teaching and learning. The college has made remote technical support available for all our Students, Faculty and Staff. Our users can contact the Technology Service Center (IT-Service Desk) to have different technical issues resolved. Please refer to the link below for detail information.
The College will be guided by the system-wide remote proctoring task force recommendations on how best to support the assessment of learning in courses conducted via distance learning. To the fullest extent possible, alternative methods of assessment such as papers, presentations, annotations, or e-portfolios should be the default method in distance learning courses.
In specialized and licensure programs, that utilize traditional testing approaches and need an on-line proctoring solution, the task force has suggested that the University secure system-wide licenses for one or more proctoring tools (i.e., Respondus, Proctorio and Proctortrack). An announcement is expected by the end of August, before classes begin. The course descriptions should be updated to reflect the courses that will use on-line proctoring for the students to make informed decisions about their enrollment. BCC has procured Zoom-Pro for testing and the University has announced it will be utilizing Zoom Pro and will be discontinuing use of WebEx.
The College plans to provide quiet study and computing spaces to students but will limit the areas and the occupancy levels 25% of the original occupancy. Additional outdoor seating will be installed to facilitate outdoor meetings, studying and working.
The Cafeteria will remain closed until further notice. Food delivery orders should be pre-paid, including tip, and deliveries will be held at the entry gates until pickup. A food delivery depot will be installed.
The Food Pantry will continue to share community resources for food services and will opening for curbside pickup. For Fall 2020, curbside pick-up will be outside the main gates and will be by appointment only. The Campus is working to relocate the pantry to a larger, better ventilated area. In Spring, the pick-up will be transitioned to on-campus, by appointment.
The Childcare center spaces have had splashguard and signage installed and have been deep cleaned. The afterschool program will be relocated from Havemeyer Lab to minimize interaction with the campus population.
The College is utilizing the NYC Health Department checklist and will ensure the water and life safety systems are fully operational and flushed before reopening. All staff and children will comply with the face covering protocols and group size will be limited to 15 children (not including employees/staff). Steps are being taken to reconfigure space to limit overall density of rooms to 15 or fewer children and the facility will prohibit non-essential visitors on site, to the extent possible. All pick-ups and deliveries will be curbside to limit contact. Children must remain in designated play areas and recreation will focus on activities with little or no physical contact (e.g. running) and encourage activities that are lower risk such as skill-building and conditioning.
All employees must participate in the New York State COVID19 Response: Return to Work Training located in Blackboard.
Employees designated as screeners will participate in the New York State COVID-19 Response: Daily Screening Program Information for Screeners.
Additional trainings in telework schedules, telework training, remote work software, and supervising remote workers training modules will be developed. All training will be provided utilizing Blackboard.
OAA has announced, the following additional courses:
(1) Dealing with Grief and Bereavement
(2) Self-care and Resilience
These trainings will become part of the new employee orientation program.
As with many manual processes, the college has shifted to online workarounds to support the remote workforce. While the priority has to be on automating services to reduce personal contact, the college will also continue to work on a process to automate the time reporting and processing.
The College suspended in-person paycheck and paystub distribution and those services will continue to be suspended until full re-occupancy has been attained. The College has and will continue to advocate for direct deposit, electronic payments and authorization to mail.
The paystub distribution has been on a request-only basis during the COVID incident. As part of Phase 1, the College will bundle and mail all paystubs. A target date for mailing has been set for September 6th and the Re-Occupancy Committee will be kept apprised of the progress. Employees should receive their paystubs by October 1, 2020 and on a quarterly basis thereafter, until full re-occupancy.
The College is pleased to announce that BCC employees will soon have access to NYCAPS Employee Self-Service (“ESS”) for all employees on the New York City payroll. The NYCAPS ESS will enable employees to view fully-detailed paystubs online. Full paystubs will be available in NYCAPS ESS for the trailing 12-month period.
To activate this service, employees must claim their NYCAPS ESS account beginning the week of August 24th. Please visit the NYCAPS website for more details. The College will also be issuing a broadcast with instructions.
III. BCC INSTITUTIONAL PLANS
BCC will develop a dashboard to monitor health markets and infection transmission, while protecting confidentiality, to document and transparently guide opening/closing using relevant key performance indicators (KPIs) including:
- External: Relevant regulatory guidelines and infection / health system status (e.g. mandates based on CDC/State guidance)
- Internal: Infection / health system status on campus (e.g. Spread of infection on campus, Status of resources and infrastructure to combat contagion on campus)
- Internal: Adherence on campus (e.g. compliance by students, staff, faculty, and local community members) with campus COVID-related policies and procedures)
- Custodial service levels
- Have staff participate in awareness training
- Facilitate appropriate health screening and temperature checks
- Encourage staff to get screened and stay informed
- Ensure staff have and wear appropriate PPE
- Ensure soap and running water on all jobsites for frequent handwashing
- Ensure hand sanitizer when soap and running water is not available
- Ensure all planned work is in the workorder system with a location, duration and materials/supplies needed
- Take training in Microsoft Teams
- Monitor absenteeism, cross-train staff, and create a roster of trained back-up staff.
- Let us know when you have concerns or see improvement opportunities
- Wear a mask at all times when on campus, particularly when within 6 feet of another person
- Maintain a physical distance of six feet from others during work activities, gatherings, meetings, and training sessions
- If you are feeling sick, do not come to the campus
- Don’t shake hands, hug and/or kiss when greeting others
- Avoid contact with sick people
- Avoid touching your eyes, nose, or mouth with unwashed hands
- Clean your hands often by washing them with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer that contains 60%–95% alcohol.
- It is especially important to clean hands after going to the bathroom, before eating, and after coughing, sneezing or blowing your nose
- Report to HR/COVID Liaison any positive cases
- Always wear a mask when on campus and when gathering with other individuals
- Maintain a physical distance of at least six feet from others when on campus and when gathering with individuals outside the classrooms and other areas
- Limit the size of on campus gatherings;
- Minimize and limit the size of events gatherings with other students
- Adhere to Article XV of the CUNY bylaws which requires that each student obey policies, regulations, and orders of the University/College. Students are reminded that the Rules and Regulations for the Maintenance of Public order pursuant to article 129a of the education law (“Henderson Rules”) prohibits:
- behaviors that recklessly or intentionally endangers the health of others
- behavior that interferes with the institution’s educational processes.
- failure to comply with the direction of a University official
- Be advised that any student found in violation of a directive may be subject to discipline under article XV of the CUNY bylaws.
Customized signage specific to BCC is being designed and installation maps are being developed. PPS will install signage in accordance with the plan. The signage will be consistent with NYSDOH’s signage. Signage must be used to remind individuals to: stay home if they feel sick; cover their nose and mouth with an acceptable face-covering; properly store and, when necessary, discard PPE; adhere to social distancing instructions; report symptoms of or exposure to COVID-19, and how they should do so; follow hand hygiene and cleaning and disinfection guidelines; follow respiratory hygiene and cough etiquette.
|Coronavirus Campus Liaison||Responsible for monitoring and reporting on exposures.||Susan Fiore, Chief of Staff and Labor Designee – email@example.com|
|Coronavirus Campus Coordinator||Oversee the preparation, review and implementation of the Campus Reopening Plans.||Kay Ellis, Vice President, Administration and Finance – firstname.lastname@example.org|
|HR Contact||Support staff and responsible for training implementation and reporting||Marta Clark, Executive Director, Human Resources – email@example.com|
|Marketing Contacts||Support team responsible for development and implementation of communication strategy||
Richard Ginsberg, AVP Marketing
|Campus Re-occupancy Committee||Assist with preparation, review and implementation of the Campus Reopening Plan.||
Lester Sandres-Rapalo, Provost/VP for Academic Affairs
|COVID-19 Tactical Committee||Develop and deploy facility plan||Kay Ellis, VP Admin and Finance
David Taylor, AVP Facility Operations
Saul Fraguada, Public Safety,
Abner Felix, EHS Officer
Luisa Martich, Acting CIO
Marta Clark, Executive Director, Human Resources
Gina Ugarte, Executive Director, Business Services
Octavio Gomez, Campus Planning
Frank Giglio, Campus Services
Kelema Bradford, Procurement
Anthony Colon, PPS
Denis McCarthy, Senior Stationary Engineer
Walter McAuliffe, Carpentry
Omayra Beauchamp, Custodial Services
|COVID Response Team||Monitor and manage the response to COVID cases within the Community||
Susan Fiore, Chief of Staff and Labor Designee
- Fall 2020 Instructional Modalities & Scheduling: Professional Development Online Pedagogy
- Student Success, Equity & Inclusion: College Bridge for All
- Travel: Domestic Travel; International Travel
- University Admissions: Admissions Policy – Licensed Health Professions Programs
- NYS Interim Guidelines for Higher Education
- NYS Checklist for Higher Education Institution Reopening Plans
- NYS Summary of Higher Education Guidelines
- CUNY Guidelines and CUNY Campus Reopening Checklist
- NY Forward template.
- CUNYAC return to sports procedures
If you need immediate custodial assistance or would like to provide feedback, please email the Custodial Team at:
Email – BCCCLean@bcc.cuny.edu for custodial assistance or concerns
Also please feel free to enter a workorder for any item by visiting: http://pps01.bcc.cuny.edu/webwr/
We welcome all feedback. The attached information is being provided to assist you:
Custodial Services is committed to providing a pleasant environment for students and staff to work, learn and prosper by providing a consistent and acceptable level of cleanliness. The team is committed to adhering to professional best practices and utilizing sustainable products and processes. See below for a list of tasks performed by our custodial team. You may also review the Service Guide for contact information for specific services and placing a work order request.
Standard for Cleaning
APPA’s Cleaning Standards
APPA’s cleaning standards from APPA’s Custodial Staffing Guidelines for Educational Facilities.
APPA Staffing Service Levels (subset used for example). Figures in sq.ft. per custodian.
The College strives to maintain staffing and services at Level 2
|APPA Standard Space||Level 1 Orderly Spotlessness||Level 2 Ordinary Tidiness||Level 3 Casual Inattention||Level 4 Moderate Dinginess||Level 5 Unkempt Neglect|
|Classroom with hard floor||8500||16700||26500||39500||45600|
|Classroom, hard floor, high use||4700||9600||10100||2100||22900|
|Classroom, carpeted, high use||5100||12700||13400||17900||18800|
APPA Appearance Factors for Each Cleaning Level
Note: Levels are as stated in Custodial Staffing Guidelines for Educational Facilities (Second Edition) published by APPA: The Association of Higher Education Facilities Officers.
Level 1: Orderly Spotlessness
- Floors and base moldings shine/and or are bright and clean; colors are fresh. There is no buildup in corners or along walls.
- All vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints. Lights all work and fixtures are clean.
- Washroom and shower fixtures and tile gleam and are odor free. Supplies are adequate
- Trash containers and pencil sharpeners hold only daily waste, are clean and odor free.
Level 2: Ordinary Tidiness
- Floors and base moldings shine and/or are bright and clean. There is no buildup in corners or along walls but there can be up to two days’ worth of dust, dirt, stains or streaks.
- All vertical and horizontal surfaces are clean, but marks, dust, smudges, and fingerprints are noticeable upon close observation. Lights all work and fixtures are clean.
- Washroom and shower fixtures and tile gleam and are odor free. Supplies are adequate.
- Trash containers and pencil sharpeners hold only daily waste, are clean and odor free.
Level 3: Casual Inattention
- Floors are swept or vacuumed clean, but upon close observation there can be stains. A buildup of dirt and/or floor finish in corners and along walls can be seen.
- There are dull spots and/or matted carpet in the walking lanes. There are streaks or splashes on base molding.
- All vertical and horizontal surfaces have obvious dust, dirt, marks, smudges, and fingerprints. Lamps all work and fixtures are clean.
- Trash containers and pencil sharpeners hold only daily waste, are clean and odor free.
Level 4: Moderate Dinginess
- Floors are swept or vacuumed clean, but are dull, dingy, and stained. There is a noticeable buildup of dirt and/or floor finish in corners and along walls can be seen.
- There is a dull path and/or obvious matted carpet in the walking lanes. Base molding is dull and dingy with streaks or splashes.
- All vertical and horizontal surfaces have conspicuous dust, dirt, smudges, fingerprints, and marks. Lamp fixtures are dirty and some lamps (up to 5) are burned out.
- Trash containers and pencil sharpeners have old trash and shavings. They are stained and marked. Trash containers smell sour.
Level 5: Unkempt Neglect
- Floors and carpets are dull, dirty, dingy, scuffed, and/or matted. There is a conspicuous buildup of old dirt and/or floor finish in corners and along walls. Base molding is dirty, stained, and streaked. Gum, stains, dirt, dust balls, and trash are broadcast.
- All vertical and horizontal surfaces have major accumulations of dust, dirt, smudges, and fingerprints, all of which will be difficult to remove. Lack of attention is obvious.
- Light fixtures are dirty with dust balls and flies. Many lamps (more than 5 percent) are burned out.
- Trash containers and pencil sharpeners overflow. They are stained and marked. Trash containers smell sour.
- Empty paper recycling bins – Bins are emptied and cleaned. In order to reduce the amount of plastic introduced to the waste streams, paper bins are not lined with plastic bags.
- Empty trash cans in pantries and bathrooms – Encouraging office occupants to recycle and by emptying cans and liners only when soiled reduces the amount of paper and plastic introduced into the waste stream.
- Empty official recycling stations – Empty indoor bins designated for aluminum can and plastic bottle recycling. These bins are located in public areas.
- Litter – Pick up and dispose of litter items such as papers, cups, food wrappers and containers, etc.
- Furniture arrangement – Return movable furniture to typical configuration, such as placing chairs back under tables after mopping or vacuuming floors.
- Door handles – To reduce potential cross contamination all doorknobs, lever handles, push plates, push bars, and pull handles are cleaned and disinfected.
- Restroom fixtures – Restroom sinks, mirrors, toilets, urinals, towel dispensers, and partitions are all disinfected during routine sanitation.
- Restroom supplies – Hand soap, paper towels, and toilet paper are all replenished during routine sanitation of restrooms, and up to multiple times daily, especially in high traffic areas.
- Water fountains – Steam wash and disinfect all drinking fountains, including hydration stations, on a daily basis.
- Floor mats – Entrance floor mats are vacuumed or turned over to remove dirt.
- Door glass – Glass doors are wiped clean of smudges, smears and spots.
- Furniture cleaning – Plastic, wood, or vinyl upholstered furniture is wiped clean when necessary to remove dirt, grime and spots.
- Surface Cleaning – Surfaces such as tabletops, desks, and walls are wet wiped to remove dirt, grime and spots.
- Chalkboards and white boards – Classroom chalkboards, whiteboards and chalk trays are wiped clean daily.
- Dusting – Surfaces that are free of objects, including vents, ledges, window sills, and cubicle partitions are dusted routinely.
- Graffiti removal – Graffiti is an unsightly form of vandalism and presents a costly problem for CC. We use various methods and products to remove graffiti, but the best solution is to prevent it in the first place. It is our aim to prevent graffiti from taking place by encouraging students, faculty, and staff to report it immediately to the Office of Public Safety
- Vacuum – All carpeted floors are vacuumed to remove loose dirt and dust.
- Spot cleaning carpets – Spots and spills on carpet are removed without cleaning the whole carpet.
- Sweeping – Brooms are used routinely to sweep restrooms, hallways, outside entrances, and all hard floors.
- Mopping – Manual damp mopping is used on hard floors to remove spots and spills. To remove stuck and embedded dirt, manual wet cleaning of hard surface floors is provided.
- Scrubbing – Machine scrubbing is used to deep clean hard floor surfaces in restrooms and other areas that do not required application of floor wax.
Custodial Equipment and Chemical Inventory
The College strives to utilize green products
Cleaning Product Report
BUILDING LOCATION: ______________________________________________
DATE COMPLETED: _________________________________________________
CONTACT PERSON: _________________________________________________
|PRODUCT CATEGORY||Product Name||Meet OGS Guidelines and List of Approved Products? *
(Yes or No)
|If “No”, Provide Justification or List Steps Necessary to Comply.|
|Glass Cleaner||Tough Guy- Non Ammoniated||Yes|
|General Purpose Cleaner||Green
Life All Purpose cleaner
|Yes Green Seal approved|
|General Purpose Cleaner||Hilliard Restroom cleaner||Yes|
|General Purpose Cleaner||Lavender Multi-Purpose Cleaner||No|
|Toilet Bowl Cleaner||Non Acid Disinfectant Bowl cleaner|
|Carpet Cleaner||Chem Spec
& Tough Guy Cherry Scented
|Carpet Spot Remover||Spot up
ZEP Stain Remover
Citrall Foam Multi Purpose
|Bathroom Cleaner||Hilliard Suprox Peroxide Cleaner||Yes|
|Hand Soap||Zep Fusion||Yes|
|Vacuum Cleaners||Pro Force Hepa||Yes|
|Stainless Steel Cleaner||Tough Guy||Water Based||NO|
NYC School Recycling Guide
Restroom Cleaning Guide
General Cleaning Rules
- Stock cleaning cart with supplies and equipment
- Clean from top to bottom
- Perform “dry” cleaning (i.e., dusting) procedures before wet ones
- Begin cleaning at the point furthest from the exit and work toward the exit
- Clean first, then use a disinfectant or germicide, if necessary, for specific areas
- Clean all surfaces daily, including urinals, toilets, and sinks
- Always wear appropriate personal protective equipment
- Follow the manufacturer’s recommendations for product use
- Police restrooms at a set schedule to ensure they remain clean
Typical Restroom Complaints of Building Occupants
- Empty dispensers
- Soiled bright work and fixtures
- Dirty mirrors
- Urine on walls and partitions
- Dirty HVAC vents
- Soil and debris littering the floor
- Dirty floor drains
- Foul odors*
*Look for the cause – don’t just treat the symptom. Cleaning well and removing soil should remove foul odors.
Surfaces and Areas Frequently Neglected
- Inside surface of stall doors
- Under toilet rim and urinal areas hidden from view
- HVAC air vents
- Floor drains
- High ledges
- Light fixtures
- Door knobs and handles
- Plumbing fixtures to sinks, toilets and urinals
- Areas behind toilets
- Difficult to reach areas on floors
- Corners of floors and walls
- Know safety precautions, and proper handling and use of chemicals for each task. Never mix chemicals.
- Do not use chemicals on surfaces for which they are not intended.
- Always wear recommended safety equipment.
- Use an automated chemical dispenser/dilution system to dilute chemicals.
- Be trained for equipment use, chemical handling, and cleaning procedures for each task.
- Practice universal precautions when cleaning blood or bodily fluid spills, or soiled materials.
Cleaning Cart Check List for Restrooms
General purpose cleaner
Colored Microfiber Cloths:
“Wet Floor” signs
“Closed for Cleaning” signs
Microfiber dust mop or vacuum
Microfiber flat mop with mop heads
20”/8’ foot extension microfiber duster
Extended hand floor scraper/putty knife
Urinal mat bucket
Hand broom with dust pan
Toilet paper rolls
Toilet set covers
Microfiber Cloth Color Coding
- Yellow – flat surfaces
- Green – dusting
- Blue – mirrors and polished metal
- Red – urinals and toilets
Collect dirty/soiled microfiber cloths in a bag and launder at the end of each shift according to the manufacturer’s recommendations. Never place microfiber cloths in a dryer—always hang to dry!
Steps for Cleaning a Restroom
- Verbally announce your intention to clean the restroom
- Place the “Closed for Cleaning” sign at the entrance.
- Empty trash receptacle and replace liner, if torn or soiled.
- Clean the outside of trash receptacles with a damp yellow microfiber cloth. Heavily soiled receptacles may require the spray and wipe method to remove soil.
- Fill dispensers—toilet paper, hand towels, hand soap, sanitary napkins, toilet seat covers—and wipe them with a damp yellow microfiber cloth.
- Spray sinks, counters and soap dispensers with cleaning solution, and wipe them clean with a damp yellow microfiber cloth. Make sure to clean dispenser nozzles—they are often hard to see, but accumulate soap residue.
- Dry sinks, counters and soap dispensers with a clean, dry yellow microfiber cloth.
- Vacuum or dust air vents with a green microfiber cloth or extended microfiber duster.
- Clean toilets and urinals:
- Only flush soiled bowls and urinals.
- While wearing latex gloves, remove debris from the urinal screen. Place the urinal screen in a small pail with urinal screen cleaning solution.
- Apply a bathroom cleaner or toilet bowl cleaner along the inside of the bowl and urinal rims, and apply a small amount of bowl cleaner to the toilet mop.
- Use the toilet mop to swish and scrub around the inside of bowl of toilet or urinal as well as the rims.
- When finished, flush the bowl/urinal to evacuate soiled water.
- Rinse the toilet mop well in clean water, apply a small amount of bowl cleaner to the mop, and wash both sides of the toilet seat and lid as well as the outside of the toilet and urinal.
- Flush the toilet/urinal and rinse the mop in clean water. With a well-rinsed toilet mop, wipe down the toilet seat and lid, and the outside of the toilet or urinal (report any damaged or malfunctioning toilets or urinals). Allow exterior surfaces to air dry or dry with a red microfiber cloth.
- Replace the urinal screen.
- While working around the restroom, spot clean walls, backsplashes, light switches, push plates, kick plates, partitions, and hardware using a damp yellow microfiber cloth.
- Inspect behind stall doors for soil and graffiti. If graffiti is present, take a photo/notify supervisor/public safety. Try removing graffiti with an OGS-approved cleaning product. If this does not work, select the most environmentally-sensitive specialty product possible.
- Clean all mirrors and polished stainless steel using a glass cleaner and blue microfiber cloth. Spray mirror from bottom to top with glass cleaner, keeping the spray several inches from the edges of the mirror. Wipe from top to bottom, ensuring coverage of the entire surface. After wiping the mirror, check it for spots and streaks.
- Clean all brushed stainless-steel surfaces using a stainless-steel non-abrasive paste cleaner and polish with a soft cotton cloth. Follow directions on product label, rinse well, and wipe dry.
- Dust ledges with a damp green microfiber cloth.
- Microfiber dust-mop or vacuum floor.
- Wash restroom floor:
- Place “Wet Floor” sign outside of the restroom.
- Wet mop floor with an OGS-approved general purpose cleaner. Mop corners and edges first, then clean the remaining area using a figure eight (8) motion—not forwards and backwards.
- Remove the “Wet Floor” sign when the floor is dry.
- Perform custodial inspections of restrooms to ensure: dispensers are full; baseboards are clean; dust and soil are removed from all horizontal surfaces; debris and soil is removed from the floor; mirrors are clean; counters, sinks and fixtures are clean; toilets and urinals are clean; the floor is washed; and the trash is removed.
- Prepare the cleaning cart for the next day; fill bottles with cleaning solution; put extra liners on the cart; and launder microfiber cloths (following manufacturer’s recommendations) and hang them to dry.
Entryway Maintenance Program
Entryway System Description
Bronx Community College is installing a system of entryway mats and cleaning of exterior walkways in an effort to reduce particulates (such as dirt and pollen), and excess moisture (such as snow) entering the building via foot transfer. The primary objective of this entryway maintenance system is to prevent and limit the contamination of the building interior with these and other substances that may adversely impact air quality, health, building finishes and building systems. A system for maintaining the entryways has been developed for use at each of the building’s high traffic entrances, including the main lobby and the main employee entrances. To maintain maximum effectiveness of this system, all entryway mats and exterior walkways are to be maintained as scheduled below by maintenance personnel.
Entryway System Floor Mat Specifications
- Must extend at least 12 feet in length from the doorway and be at least 3 feet wide;
- Constructed with at minimum 10% recycled content;
- Have a rubber backing such that the occurrence of slip is eliminated;
- Constructed with mold and mildew resistant materials.
Entryway System Maintenance Schedule
- All high traffic entrances, their mats and adjacent exterior walkways are to be cleaned of all dirt, debris, and moisture manually as needed
- All high traffic entrances and their mats are to be vacuumed daily;
- All entryway mats are to be cleaned with a carpet extractor monthly spring to fall, and biweekly in the winter.
- All exterior walkways which connect high-traffic entrances to exterior locations (such as parking lot, driveway and other entrances) must be swept clean of dirt and debris on a daily basis spring to fall.
- All exterior walkways which connect high-traffic entrances to exterior locations are to be shoveled, plowed, and/or swept clean of all snow, dirt, debris etc, as needed in the winter.
- All other exterior walkways will be swept clean of dirt and debris on a weekly basis spring to fall, and as needed in the winter. All non-high traffic entrances are to be cleaned weekly year-round, or as needed (if greater frequency).
Entryway System Further Requirements
- If a mat is damaged, or removed for any reason it must be reported to facilities manager and replaced within 24 hours;
- All complaints and suggestions regarding the system are to be directed to the facilities manager;
- The system is to be monitored quarterly, so that improvements to the operation of the system can be made as necessary.
- Non-high traffic areas will also be monitored to determine the need for an expansion of the system to these entrances as well.
Rest Room Supervisor Sheet
COVID-19 PREVENTION: ENHANCED CLEANING AND DISINFECTION PROTOCOLS
The College is working to implement measures to prevent community spread of COVID-19, which includes undertaking enhanced cleaning and disinfection procedures.
- ENHANCED CLEANING FOR PREVENTION
- General guidance:
- Increase the frequency of cleaning and disinfecting, focusing on high-touch surfaces, such as communal rooms, public restrooms, exercise rooms, library tables, buttons, handrails, tables, faucets, doorknobs, shared toys, and shared keyboards. Increased frequency of cleaning and disinfecting with attention to these areas helps remove bacteria and viruses, including the novel coronavirus.
- Practice good hand hygiene after cleaning (and always!):
- Wash hands often with soap and warm water for at least 20 seconds.
- If soap and warm water are not readily available, use an alcohol-based hand sanitizer that contains at least 60% alcohol.
- Safety guidelines during cleaning and disinfection:
- Wear disposable gloves when cleaning and disinfecting. Gloves should be discarded after each use. Clean hands immediately after gloves are removed.
- Wear eye protection when there is a potential for splash or splatter to the face.
iii. Gowns or aprons are recommended to protect personal clothing.
- Store chemicals in labeled, closed containers. Keep them in a secure area away from children and food. Store them in a manner that prevents tipping or spilling.
Cleaning and disinfection of surfaces:
- Clean surfaces and objects that are visibly soiled first step in disinfection process. If surfaces are dirty to sight or touch, they should be cleaned using a detergent or soap and water prior to disinfection.
- Clean and disinfect surfaces as soon as possible in areas where a person with respiratory symptoms (e.g., coughing, sneezing) was present.
iii. Use an EPA-registered disinfectant for use against the novel coronavirus. Refer to the list of products pre-approved for use against emerging enveloped viral pathogens, or the list of disinfectants for use against SARSCoV-2.
- Follow the manufacturer’s instructions for safe and effective use of all cleaning and disinfection products (e.g., dilution concentration, application method and contact time, required ventilation, and use of personal protective equipment). The disinfectant concentrations and contact time are critical for effective surfaces disinfection. Ensure that disinfectants are prepared (well-ventilated areas).and handled safety, wearing the appropriate PPE to avoid chemical exposures. Review the COVID-19 Chemical Disinfectant Safety Information guide to potential health hazards and the recommended protective measures for common active disinfectant agents.
- Consult manufacturer recommendations on cleaning products appropriate for electronics. If no guidance is available, consider the use of alcohol-based wipes or spray containing at least 70% alcohol. Use of alcohol-based products may reduce risk of damage to sensitive machine components. Whenever possible, consider using wipeable covers for electronics. Dry surfaces thoroughly to avoid pooling of liquids. vi. The following products are effective for disinfection of hard, non-porous surfaces:
- A 10% diluted bleach solution, an alcohol solution with at least 70% alcohol, and/or an EPA-registered disinfectant for use against COVID19.
- Prepare a 10% diluted bleach solution by doing the following:
o Mix five tablespoons of bleach per gallon of water.
o After application, allow 2 minutes of contact time before wiping, or allow to air dry (without wiping).
vii. For soft (porous) surfaces such as carpeted floor, rugs, and drapes:
- Remove visible contamination (if present) and clean with appropriate cleaners indicated for use on these surfaces.
- After cleaning, launder items (as appropriate) in accordance with the manufacturer’s instructions. If possible, launder items using the warmest appropriate water setting for the items and dry items completely.
- If laundering is not possible, use an EPA-registered disinfectant for use against COVID-19. Refer to the list of products pre-approved for use against emerging enveloped viral pathogens, or the list of disinfectants for use against SARS-CoV-2. viii. If a COVID-19 case is confirmed in the UW community, University units are required to follow the guidance Enhanced Cleaning and Disinfection after Notification of a Confirmed Case of COVID-19 outlined in this document.
- ENHANCED CLEANING AND DISINFECTION AFTER NOTIFICATION OF A CONFIRMED CASE OF COVID-19
This protocol is for cleaning and disinfection of areas where a person with COVID-19 spent time. It is applied from 48 hours prior to the onset of symptoms until seven days have passed since the person was present on campus. After notification of a person with confirmed COVID-19 on the campus, the following cleaning and disinfecting protocol will be followed:
- Buildings and/or specific rooms and areas where a COVID-19 positive person spent time will be assessed on a case-by-case basis. The cleaning scope will be implemented based on the risk of potential contamination
- EH&S staff will do the following (as applicable):
- Communicate in writing the scope of cleaning to UW Facilities or other department responsible for cleaning.
- Identify areas that require restricted access during and immediately following enhanced cleaning.
iii. Communicate with impacted department(s).
- Coordinate with building coordinators/managers.
- When cleaning and disinfecting rooms with increased surface area due to a large number of desks, tables, and other furniture, and where a spray application of disinfectant is needed, EH&S will notify the building coordinator in advance if the spraying will occur during normal work hours. Advance notice allows the building occupants to be apprised of the schedule for disinfection of the space and any areas that may require restricted access during cleaning.
- The cleaning crew will: i. Follow the Enhanced Cleaning for Prevention guidance outlined in this document. ii. Open windows to the outside to increase air circulation, if possible. iii. If possible, wait 24 hours after a person with COVID-19 was present in a space prior to beginning cleaning and disinfection. i. If it is not possible to wait 24 hours, the cleaning crew should increase the level of PPE used while cleaning and disinfecting, including using a N95 filtering facepiece respirator, elastomeric half-face air purifying respirator with particulate filters, or a powered air-purifying respirator with particulate filters. 1 iv. If an outside contractor is used for cleaning and disinfection, the proposed scope of work, including the products and their respective safety data sheets (SDSs), and application methods must be reviewed by EH&S prior to work commencing.
- Wear the required personal protective equipment (PPE) during cleaning and disinfecting: i. Disposable gloves, gowns or a lab coat to protect contamination of clothing ii. Safety glasses/goggles when there is a potential for splashing/spraying the disinfectant iii. If entering the space less than 24 hours after the ill person was present, the cleaning crew should wear one of the following respirators: N95 filtering facepiece respirator, elastomeric halfface air purifying respirator with particulate filters, or a powered air-purifying respirator with particulate filters. 1 iv. All staff must be fully trained on donning and doffing required PPE to prevent cross contamination. F. Review the COVID-19 Chemical Disinfectant Safety Information guide to potential health hazards and the recommended protective measures for common active disinfectant agents.