financial aid

Satisfactory Academic Progress (SAP) Requirements

Federal Satisfactory Academic Progress

Students must be making satisfactory academic progress towards completing an associate degree in order to remain eligible for federal financial aid (PELL, FSEOG, Federal Work-Study, Federal Perkins Loans and Federal Direct Loan). Students must meet all the following satisfactory academic progress requirements:

Minimum GPA

A student must achieve at least the minimum Grade Point Average (GPA) required to meet the college’s retention standard.
Refer to the Minimum GPA Chart for more details.

Minimum GPA Chart

Pace of Progress

A student must successfully earn a minimum number of credits based upon the number of attempted credits.
Refer to the Pace of Progress Chart for more details.

Pace of Progress Chart

Maximum Time Frame

A student may attempt no more than 150% of the credits required for completion of a degree.
Refer to the example on Maximum Time Frame.

Maximum Time Frame


General Reminders

  • At the end of the spring term student's cumulative academic record will be measured against each of the satisfactory academic progress requirements; to determine eligibility for receipt of federal student aid in the upcoming award year.
  • Remedial courses will not be included as attempted credits or credits earned for determining student's pace of progression.
  • Withdrawals which are recorded on student's permanent record will be included as attempted credits and will have an effect on the student's ability to meet satisfactory academic progress requirements. 
  • Incomplete grades are included as attempted credits. However, these courses cannot be used as credits accumulated toward the degree since successful completion is the criterion for positive credit accumulation.
  • Repeated courses can generally be accepted toward degree requirements once. However, each time students attempts a course, it is included as part of the attempted credit record. Therefore, repeated courses, regardless of the prior grade, reduce the student's capacity to meet the appropriate credit accumulation standard.
  • Attempted Credits - reflect the semester course loads maintained on a student's permanent enrollment record at the college.
  • Credits earned are credits students have actually earned toward degree completion.

New York State Satisfactory Academic Progress

  • Students must maintain satisfactory academic progress towards completing an associate degree to remain eligible for New York State grants and scholarships.
  • Note: New York State requirements for satisfactory academic progress differ from those established for federal financial aid.

What are Payment Points?

  • A point value is assigned each time a student receives an award from New York State.
  • A full-time award utilizes six payment points.
  • A part-time award utilizes three payment points.
  • A student is eligible for a maximum of 36 payment points at a two-year institution.

Academic Progress

For students who received their first NYS award in 2007 – 2010 or meet the NYS definition of remedial students must meet the following Satisfactory Academic Progress requirements:

Academic Progress Fall-2010 Chart
  • Payment Points: If a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award.
  • Grade Point Average: New York State requires each student to maintain a minimum cumulative Grade Point Average (GPA). As specified in the chart below for each payment. For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award and must have a minimum GPA of 0.75.
  • Cumulative Credit Hours Earned: A student is required to have accumulated a specific number of units (credits) to maintain their academic progress for a New York State award. For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award. A student must have earned 9 units (credits) towards their associate degree.
  • Program of Pursuit: If a student is enrolled in the second (2nd) semester of college he/she will be at the 12th payment point's award. For example, a student must have earned 3 units (credits) towards their associate degree.

Academic Progress

For students who received their first NYS award in 2010 – 2011 or do not meet the NYS definition of remedial students must meet the following Satisfactory Academic Progress requirements:

Academic Progress as of Fall 2010 Chart
  • Payment Points: If a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award.
  • Grade Point Average: New York State requires each student to maintain a minimum cumulative Grade Point Average (GPA). As specified in the chart below for each payment. For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award and must have a minimum GPA of 1.5.
  • Cumulative Credit Hours Earned: A student is required to have accumulated a specific number of units (credits) to maintain their academic progress for a New York State award. For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point's award. A student must have earned 15 units (credits) towards their associate degree.
  • Program of Pursuit: If a student is enrolled in the second (2nd) semester of college he/she will be at the 12th payment point's award. For example, a student must have earned 6 units (credits) towards their associate degree.

Federal Title IV Financial Aid Appeal Process

Students must be making Satisfactory Academic Progress (SAP) towards completing an Associate Degree in order to remain eligible for Federal Financial Aid. The following is a list of all the SAP requirements:

What if

Your college record shows you have failed to meet the Satisfactory Academic Progress requirements. A student may appeal to the college Committee on Financial Aid Standing for a review of their eligibility for Title IV funds.


Reasons for Appeal

Appeals will be evaluated to determine if events are beyond a student's control. The following is a list of some unforeseen circumstances:

  • Situation resulting from personal illness or injury
  • Death in the family
  • Loss of employment
  • Changes in your academic program

In addition, the student's academic history will be considered to determine if there is a reasonable expectation that the student can meet the standard.

Submitting an Appeal

In accordance with Federal Title IV regulations, students may appeal their eligibility for Title IV funds by submitting a written appeal with supporting documentation to the College Committee on Financial Aid Standing (CCFAS). A student appeal must include:

  • Appeal Application
  • A Written Explanation for not meeting Academic Satisfactory Progress (SAP) and what has changed in your situation to allow you to meet the appropriate progress standard in a future evaluation
  • Academic Plan to ensure a student will achieve completion of degree requirements or will make substantial progress toward program completion for the terms.

If you meet the stated guidelines for appeal, complete the Federal Title IV Financial Aid Eligibility Appeal Form and return the form with supporting documents to the Financial Aid Office


Appeal Granted

  • An approved appeal would result in the granting of up to a one-semester probation period for you to improve your academic record to meet the appropriate standard for the degree program in which you are enrolled.
  • At the end of the probationary semester, the College Committee on Financial Aid Standing must review the student's academic progress to determine whether the students has met the appropriate SAP standard or has fulfilled the requirements specified in the student's academic plan.
  • Once the appropriate progress has been met, the student will continue to receive Title IV assistance until the next scheduled progress evaluation.

Appeal Denied

If you choose to remain enrolled without the receipt of Title IV Federal student assistance, you may request a review of your academic record at the end of that term to determine whether the appropriate standards for the degree program in which you are enrolled have been met.


New York State TAP Waiver Process

Bronx Community College, in accordance with New York State Education Department guidelines, permits students to request a waiver in the academic progress or program pursuit requirements for the continued eligibility for payment of New York State Tuition Assistance Program (TAP).

TAP ineligible notification

  • A student will receive notification from the college with a deadline date to respond to the appropriate office.

Applying for a one-time TAP waiver

  • Appeals are not granted automatically.
  • The Appeal Committee must review your package.
  • The waiver is intended only to accommodate extraordinary or unusual cases.
  • In certain cases, the requirements regarding Academic Progress or Program Pursuit "may be waived once for an undergraduate student and once for a graduate student if the institution maintains documentation, that such waiver is in the best interest of the student." In some instances, however, a student may receive more than one TAP waiver.

Submitting an Appeal

A TAP appeal package is to be submitted to the Financial Aid Office and must include the following:

  • A completed NYS TAP Waiver Form.
  • A Written Explanation describing the unusual circumstances in which you have not met the academic criteria.
  • Official Documents (signed and dated) that will verify the circumstances in your letter. (i.e., Doctor's or Lawyer's statement or Hospital Records)
  • Academic Plan outlining what steps you have taken to ensure future academic success.

Appeal Granted

  • Waivers are only granted if there is a reasonable expectation that the student will meet future academic success. The student will be notified if the appeal is granted. Your State award will be applied for the term indicated.

Appeal Denied

If a waiver is not granted, you will be decertified for payment of your State award for the term indicated, and for future terms, until you meet the minimum requirements.
For more information regarding your TAP Award and the policies that govern waiver requirements, please visit http://www.hesc.com/bulletin.nsf
 

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