Verification of Enrollment (VOE)

Per a CUNY Verification of Enrollment (VOE) directive (regulation provided below), each semester the College faculty are required to submit VOE rosters through CUNYFirst.

Faculty will receive an email notification when the VOE rosters will be available on CUNYFirst.

Submission of VOE rosters is required of every faculty member with the exception of those that teach non-graded courses.

It is crucial that you submit your VOE Rosters and Grade Rosters by the specified deadline. Failure to submit these rosters accurately and on time may result in the loss or incorrect awarding of financial aid for students.

Federal Title IV regulations require that a student begin attendance to qualify for Title IV aid. The College must be able to document verification of enrollment in each course or participation in an academically related event connected to that course. A student is considered to have begun attendance if the student attends at least one day of class or is otherwise active and participating in the course or academically related activity for each course used to determine Title IV eligibility (e.g. by submitting assignments, attending a required study group, academic conference or tutorial).

Academically related activities include, but are not limited to:

• physically attending a class where there is an opportunity for direct interaction between the instructor and students.
• submitting an academic assignment.
• taking an exam, an interactive tutorial or computer-assisted instruction.
• attending a study group that is assigned by the school.
• participating in an online discussion about academic matter.
• engaging in an online academically related activity or initiating contact with the instructor to ask a question about the academic subject studied in the course or ask a course-related question.

Please note: Logging into an online class is not sufficient, by itself, to demonstrate participation in an academically related activity by the student.

To complete the Verification of Enrollment (VOE) process, please follow these steps:

1. 1. Log into CUNYfirst and navigate to your Home Page.
   2. Click on the “Faculty Center” tile.
   3. Select the “VOE Roster” tile.
   4. Ensure you are on the “VOE Roster” tab, which will default to the current term (e.g., Fall 2024).
   5. The page will display all classes requiring enrollment verification.
   6. Click the “VOE Roster” icon for the relevant class.
   7. The default setting for each student is “Yes” (indicating participation in an academic-related activity). For any student who did not participate, change the setting to “No.”
   8. Click the “Save” button at the bottom of the roster to save your changes if you wish to return later to complete and submit the roster.
   9. Once the VOE Roster is complete, click the “Submit” button. Note: Submitting the roster will disable it from any future changes.

If a student goes to class for the first time after No, never attended has been submitted and the faculty member agrees that the student is still eligible to participate in the class, a WN Grade Reversal can be requested

Upon receipt and approval, the Office of the Registrar will remove the WN grade from the student’s record. For students removed from Blackboard, it usually takes 24-48 hours for access to be restored.

For questions regarding VOE and WN Reversals, please contact Assistant Registrar, Anita Rivers at anita.rivers@bcc.cuny.edu and cc: registrar@bcc.cuny.edu.